Project Coordinator

The Project Coordinator position details below cover the general duties but may not include all duties. Duties are subject to change to meet office needs and deadlines but will generally fall into the categories below. The role of a coordinator is to fill in any needs to keep the office or project processes moving so we can meet our goals as a team between the Senior Manager of Operations, Operations Manager, Project Managers, Sales/Account Managers and Project/Operations Coordinators.

Pay: $45,000 - $83,000 annually

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.

You may be eligible to participate in a Company incentive or bonus program.

Benefit Information: ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2026 Employee Benefits | Staff & Management

Payroll entry. This is a data entry role utilizing submitted timesheets that are approved by managers. Hours are copied from the submitted timecards to the payroll system weekly. This process starts on the previous Friday of the payroll week and needs to be fully submitted/approved by 4p EST. This may include tracking vacation and overtime per employee.

Safety and Technical Certification tracking. This duty includes moving certifications from emails to the proper folders within Sharepoint as well as distributing certifications to various office personnel upon request.

PPE and General Office Items: Work with vendors to keep the branch common supplies stocked proactively including a few general field items.

Employee Onboarding: Guide new hires through company-required online training and track progress. Track all PPE and initial equipment in employee folder.

Office Reception and Shipping: Manage security door access including security photo badges and office access for vendors and other various business appointments. Outgoing shipping labels and shipping coordination as required.

General Support: Organize and manage clerical tasks as assigned. Candidate should be experienced and independent in Microsoft Office programs with a focus on Excel, Word and Outlook. Typing skills are a must with attention to detail.

Employee Expenses: Manage employee expense entry into software so managers can approve charges.

Responsible for project submittals and filing for site badging

Proven experience in office administration, operations support, or coordination roles.

Strong proficiency in Microsoft Office Suite, especially Excel, Outlook, and Word.

High level of accuracy and attention to detail, particularly in data entry and time-sensitive tasks.

Ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.

Strong organizational skills with the ability to maintain digital files, track certifications, and manage documentation.

Excellent verbal and written communication skills for interacting with employees, managers, vendors, and visitors.

Experience handling confidential information with professionalism and discretion.

Comfortable learning new systems (payroll systems, SharePoint, onboarding/training platforms, expense software).

Customer-service mindset with the ability to support internal teams and respond to operational needs quickly.

Office Hours: 8 a.m. – 4 p.m. M-F non-holiday

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

ABM directs all applicants to apply at www.abm.com/careers . ABM does not accept unsolicited resumes or submissions outside of this portal. Applicants should submit their application by clicking Apply Now.

For more information, visit www.abm.com