ADMINISTRATIVE ASSISTANT II - DCA - 22000067

Requisition No: 882709

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT II - DCA - 22000067

Pay Plan: State Courts System

Position Number: 22000067

Salary: $40,867.56

Posting Closing Date: 11/28/2026

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Position Title

Administrative Assistant II

Job Location

First District Court of Appeal, Tallahassee, Florida

Salary Range

$40,867.56 Annually

Job Description

We are seeking a detail-oriented and personable Administrative Assistant II to join our Marshal’s Office team. In this multi-function role, you will provide essential HR support, mail room duties, and purchasing duties while also keeping day-to-day office operations running smoothly. This is an excellent opportunity for someone who thrives in a fast-paced environment, values people-first culture, and enjoys wearing multiple hats.

HR Responsibilities:

Assist with Human Resource duties

Support employee onboarding and offboarding processes

Maintain accurate and confidential employee records in the Axiom Pro system

Assist in administering employee benefits programs and responding to related inquiries

Help coordinate performance review cycles and track completion status

Support compliance efforts by maintaining up-to-date knowledge of labor laws and company policies

Respond to general HR inquiries from employees with professionalism and discretion

Administrative Duties:

Manage calendars, schedule meetings, and coordinate travel arrangements for Judges and staff

Handle incoming calls, emails, and correspondence, routing items to the appropriate team members

Maintain organized filing systems (physical and digital) for HR documents and office records

Order and manage office supplies, vendor relationships, and facility requests

Coordinate logistics for interviews, onboarding sessions

Serve as the first point of contact for visitors and employees of the Marshal’s office

Coordinate office and workstation setup for new hires, including equipment provisioning, desk configuration, and access credentials in collaboration with IT

Research, evaluate, and procure office supplies, equipment, and services — obtaining quotes, comparing vendors, and managing purchase orders within approved budgets

Track purchasing activity and maintain a purchasing log to ensure cost accountability and policy compliance

Qualifications & Requirements:

1–3 years of experience in an HR or administrative support role

Familiarity with People First platform a plus

Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Strong organizational skills with exceptional attention to detail

Excellent written and verbal communication skills

Ability to handle confidential information with integrity and discretion

Self-starter with the ability to manage multiple priorities and meet deadlines

How to Apply:

Submit your resume and a brief cover letter to 1dca_jobs@flcourts.org

We are an equal opportunity employer committed to diversity, equity, and inclusion in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.