Contract Management & Operations Coordinator

The Coordinator, Contract Management & Operations supports the end?to?end contract lifecycle for global licensing across multiple regions and lines of business (LOB): Merchandising, Publishing, Promotions, Clip Licensing, and Location?Based Experiences. Through strong contract governance and close collaboration with cross?functional partners, this role ensures deal accuracy, data quality, timely contract execution, and effective tracking and management of renewals, while maintaining full compliance with internal policies and controls.

The position drives operational excellence through data analysis, issue resolution, and continuous improvement of contract systems, workflows, and tools, and serves as a key liaison among Sales, Legal, Finance, Compliance, System Ops, IT, and offshore execution teams.

Fully onsite Monday-Friday 9:00am-6:00pm

Pay Rate $35-36/hour depending on Experience

Los Angeles, CA

Responsibilities:

Provide comprehensive contract management support across multiple licensed categories, regions and LOB.

Review and manage Deal Memo submissions within Salesforce, ensuring timely approvals, data accuracy, and adherence to required business, finance, and legal standards.

Serve as a subject?matter expert for Deal Memo requirements, guiding Account Executives through submissions, and resolving submission gaps.

Review proposed deals against Health Checks Policy and departmental SOPs to ensure compliance with internal business, finance, and legal requirements.

Perform pre?execution contract validations to ensure accurate deal setup in Contract Management System (License Maestro), systematize amendment entries, and maintain data integrity for complex commercial and financial structures.

Identify, troubleshoot, and escalate system anomalies affecting contract performance or data quality, and collaborate with the System Ops and IT to resolve associated defects.

Manage UAT testing efforts and provide feedback to improve system functionality.

Support renewal dashboard enhancements, oversee and maintain renewal trackers, partner with Sales to secure timely renewal submissions, and deliver consistent progress updates on expiring contracts.

Manage end?to?end IP setup in License Maestro, including rights confirmation and restriction.

Collaborate with the offshore execution team to resolve Zendesk tickets and implement corrective actions, ensuring precise and efficient application of financial changes within the deal setup.

Manage and execute ad hoc projects including but not limited to:

Agent transitions

Rights acquisition

Data clean-ups and integrity analysis

Assessments of changes in process and policy impacts

Onboarding and training for Account Executives

Required Qualifications:

3-5 years of relevant licensing industry work experience

Experience in legal affairs, accounting, and operations management preferred

B.A., B.S. in Business, Finance or Project Management

Highly analytical, with the ability to identify root causes and assess downstream impact of complex issues.

Strong communication skills, with the ability to effectively liaise across multiple business partners (including Sales, Legal, Finance, IT, and others).

Broad proficiency with business software applications and operational systems.

Strong attention to detail while maintaining a big?picture perspective across cross?divisional initiatives.

Self?motivated with a strong sense of ownership and follow?through.

Advanced Microsoft Excel skills, proficient in Word, Outlook, and PowerPoint.

Strong financial acumen, including knowledge of entertainment and licensing industry practices.

Solid understanding of general accounting principles; royalty accounting experience a plus

Proven ability to interpret and analyze complex contract language.

Excellent time management and organizational skills, with the ability to manage multiple priorities.

Proactive, solution-oriented mindset with the ability to propose creative approaches to complex problems.

Ability to multitask and manage diverse projects and concurrent assignments.

Effective collaborator able to work independently and cross?functionally; demonstrated leader and team player.

Willingness to challenge the status quo and conceptualize alternative, more efficient approaches.

If you meet the required qualifications and are interested in this role, please apply today.

The Solomon Page Distinction

Solomon Page offers a comprehensive benefit program for hourly employees. We pride ourselves on offering medical, dental, 401(k), direct deposit and commuter benefits to our employees, including freelancers - which sets us apart in the industries we serve.

About Solomon Page

Founded in 1990, Solomon Page is a specialty niche provider of staffing and executive search solutions across a wide array of functions and industries. The success of Solomon Page reflects an organic growth strategy supported by a highly entrepreneurial culture. Acting as a strategic partner to our clients and candidates, we focus on providing customized solutions and building long-term relationships based on trust, respect, and the consistent delivery of excellent results. For more information and additional opportunities, visit: solomonpage.com and connect with us on Facebook , and LinkedIn .

Opportunity Awaits. #LI-AC6