Executive Administrative Assistant

TJX Companies

At TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You’ll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you’re working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you’ll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world’s leading off-price retailer.

Job Description:

SUMMARY:

The Executive Administrative Assistant will provide confidential, strategic and proactive partnership to the EVP, Chief Marketing Officer at the TJX Companies’ Framingham Home Office, to enhance the EVP’s effectiveness and meet the needs of a global, complex TJX Marketing organization.

The ideal candidate will have the ability to provide advanced support and operate independently to ensure successful administration of TJX Marketing systems, practices and procedures and in keeping with TJX Companies’ global policies. They will consistently demonstrate tact, diplomacy, positive energy, proactivity and critical thinking as they engage with a variety of Associates and customers both internally and externally.

This position is part of a hybrid work environment and requires days in the office that align with the Executive.

KEY RESPONSIBILITIES:

Build effective working relationship with the EVP, providing proactive day-to-day support with open communication and thoughtful organization of on-going work, understanding preferences, anticipating demands and enabling decision-making

Build effective working relationships throughout the organization with senior management, key business partners (both internally and externally) and peer executive and administrative professionals

Consistently represent the EVP in a professional manner

Act as ambassador for the TJX Marketing function

Act as lead administrative professional across TJX Marketing

Maintain strategic focus and rigor while managing a very reactive and cross-geographical diary; offer proactive global planning support, anticipating needs and seeking/coordinating information where appropriate

Provide full diary support, coordinating meetings with internal and external global contacts, and keep EVP up to date on all appointments

Arrange ad hoc off-site meetings and make all necessary arrangements including venue/room booking, catering, technology and hospitality

Plan and manage all end-to-end requirements and itineraries for domestic and international travel

Operate independently to provide the appropriate information management and administrative support to meet the needs and priorities of the global TJX business

Monitor the EVP email “traffic” and alert the EVP to business critical

Flag forthcoming deadlines and track EVP deliverables/priorities

Triage complex queries and requests for information from the global executive team and internal/external business partners, and escalate to EVP as appropriate

Act as proxy in EVP’s absence to route time sensitive items to Marketing leadership team where appropriate

Analyze operating practices and create/revise systems and procedures as necessary/opportunistic

Provide general administrative service to the EVP, including the day-to-day management of the EVP’s office

Filter and respond to incoming queries

Manage filing, documentation creation and correspondence to ensure efficiency and confidentiality at all times

Prepare materials and agendas for meetings

Carry out background research, briefing papers, reports and presentations as needed

Proactively provide financial administrative support for the EVP

Manage departmental budget and timekeeping

Track expenses directly related to the EVP

Raise purchase orders, pay invoices and manage expenses as required

Partner with Corporate Marketing administrative support team to prioritize leadership team’s access to the EVP in a manner that meets priorities, workload requirements and deadlines

Collaborate with global Marketing administrative team to build community, providing back-up support, functional guidance and training as needed. Work together to enhance Marketing administrative operations

Collaborate effectively and build solid working relationships with TJX C-suite administrative community

Support preparation of Corporate Marketing materials for CEO Business Update meetings, Annual Investor meetings and TJX Board meetings

Support planning, preparation and logistical needs for Marketing team training, conferences and town halls as needed

Oversee and monitor administrative projects, completing special assignments as needed

Requirements:

Ability to provide advanced administrative support to a large group, utilizing a broad and comprehensive knowledge of company policies, procedures and practices

Large corporate environment work experience with C-suite and global exposure highly preferred

Strong Microsoft Office experience required, specifically Outlook, Teams, Word, PowerPoint, Excel, Sharepoint, Copilot. Experience working with Workday a plus.

Ability to operate independently, think critically, problem-solve and manage projects effectively from start to finish

Ability to thrive/focus in a very busy and changeable atmosphere while avoiding distractions

Proven success balancing many things at one time, ability to shift gears and prioritize effectively

Outstanding communication and interpersonal skills with proven organizational and administrative proficiency

Extensive experience scheduling complex meetings, managing multiple calendars, arranging international travel and processing expenses

Ability to effectively manage confidential and sensitive information

Comfortable being resourceful and leveraging relationships to problem-solve

Proactive, energetic, can-do attitude; calm and steady; comfortable working in the gray

Ability to collaborate with a large and diverse team of professionals

Benefits include Associate discount; 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long-term disability; paid holidays/vacation /sick/bereavement/parental leave; EAP; incentive programs for management; auto/home insurance discounts; tuition reimbursement; scholarship program; adoption/surrogacy assistance; smoking cessation; child care/cell phone discounts; pet/legal insurance; credit union; referral bonuses. All benefits are subject to applicable plan or program terms (including eligibility terms) and may change from time to time. Contact your TJX representative for more information.

In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

Address: 550 Cochituate Road

Location: USA Home Office Framingham MA 550 Cochituate Rd

This position has a starting pay range of USD $34.90 to $48.00 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.