Product Compliance Specialist

Job Function Summary:

Involves staffing, administering or managing research oversight and compliance committee activities related to research activities such as human subjects, animal use and care, conflict of interest and export control. Reviews research protocols for use in specific fields, assists in writing and reviewing protocols, and compliance with federal, state, and University mandated laws, regulations and policies.

Generic Scope

Technical leader with a high degree of knowledge in the overall field and recognized expertise in specific areas; problem-solving frequently requires analysis of unique issues / problems without precedent and / or structure. May manage programs that include formulating strategies and administering policies, processes, and resources; functions with a high degree of autonomy.

Custom Scope

The Product Compliance Professional will represent the Regulatory Sponsor (UCSF) and provide strategic oversight of contract manufacturing organizations (CMOs) supporting a complex, double-blinded, randomized, multi-site adaptive platform trial evaluating multiple investigational agents in parallel. This role serves as the lead for cGMP compliance, Quality Assurance (QA), and Chemistry, Manufacturing, and Controls (CMC) regulatory oversight on behalf of UCSF.

The position is responsible for comprehensive review and oversight of all CMO deliverables to ensure compliance with contractual Statements of Work and applicable regulatory standards, as well as coordination of clinical supply production across multiple manufacturing campaigns. The individual will oversee investigational product forecasting and supply planning, manage technical risk, interpret and resolve manufacturing and quality issues, and provide strategic recommendations prior to submission of materials to the study funder, the U.S. Department of Defense. The role requires ongoing cross-functional engagement with CMO manufacturing and IRT teams, the Regulatory Sponsor, and federal stakeholders to ensure alignment, quality, and timely execution.

% of time Essential Function (Yes/No) Key Responsibilities (To be completed by Supervisor) 25% Yes Lead and coordinate cross-functional teams to ensure the CMO’s seamless product development

Expanded Responsibilities:

Serve as the primary CMC lead interfacing with the CMO’s internal functional groups (Manufacturing, MSAT, Quality, Regulatory Affairs, Supply Chain, Analytical Development, Validation) and external partners/sponsors.

Drive alignment across technical teams to ensure process development, scale-up, validation, and commercial readiness milestones are met.

Identify cross-functional risks and proactively implement mitigation strategies.

Ensure clear communication of technical updates, risks, and key decisions to senior leadership and external stakeholders.

Promote adherence to cGMP standards and company quality systems across all functional areas

25% Yes Manage the CMO’s project timelines and budgets related to CMC activities.

Expanded Responsibilities:

Develop and maintain detailed CMC project timelines spanning development, validation, regulatory submission, and lifecycle management phases.

Track progress against key milestones including:

Process development

Method development and validation

Engineering and process validation batches

Stability studies

Regulatory submission deadlines

Monitor and manage CMC budgets, including:

Manufacturing campaign costs

Analytical testing costs

Validation expenses

External vendor/CMO services

25% Yes Oversight of the CMO’s deliverables related to ensure all aspects of manufacturing, testing, and analytical development meet stringent regulatory requirements.

Expanded Responsibilities:

Ensure all CMC activities comply with global regulatory standards including FDA, EMA, ICH, and other applicable authorities.

Oversee:

Process development and scale-up activities

Analytical method development, qualification, and validation

Process validation and continued process verification

Stability program design and monitoring

Review and approve key technical documentation including:

Batch records

Validation protocols and reports

Analytical methods and specifications

Change controls and deviation investigations

Ensure manufacturing processes adhere to cGMP requirements and data integrity standards.

25% Yes Initiates and designs the development and revision of operating procedures, policies, Oversight of the CMO’s deliverables related to develop and submit CMC sections of regulatory dossiers to agencies like the FDA and EMA.

Expanded Responsibilities:

Lead the preparation, review, and finalization of CMC sections for regulatory submissions, such as INDs

Coordinate compilation of manufacturing, analytical, validation, and stability data for submission.

Ensure consistency between Quality Overall Summary (QOS) and detailed technical sections.

Collaborate with Regulatory Affairs to address agency queries, deficiency letters, and information requests.

Support preparation of responses to FDA/EMA questions within required timelines.

Ensure lifecycle management updates (e.g., process changes, site changes, specification updates) are accurately reflected in post-approval submissions.

Maintain regulatory intelligence awareness to anticipate evolving CMC requirements.

Required Qualifications

Bachelor’s degree in related areas

5 years of related experience

Demonstrated self-discipline and independent judgment completing highly complex, broadly defined assignments

Advanced knowledge and ability to apply all relevant Federal, state, and university regulations policies, and federal guidance documents

Advanced knowledge of quantitative and qualitative research design, scientific research concepts and terminology

Strong scientific knowledge in areas like analytical development and process development

Excellent project management skills, including planning, execution, and risk management

Proficiency in communicating complex scientific data to technical and non-technical audiences

Deep understanding of regulatory requirements and GMP principles

Strong proficiency in public speaking, and writing

Preferred Qualifications

Master's degree or PhD in related area and / or equivalent experience and training.

Relevant compliance certification (if applicable) preferred.

About UCSF

The University of California, San Francisco (UCSF) is a leading university dedicated to promoting health worldwide through advanced biomedical research, graduate-level education in the life sciences and health professions, and excellence in patient care. It is the only campus in the 10-campus UC system dedicated exclusively to the health sciences. We bring together the world’s leading experts in nearly every area of health. We are home to five Nobel laureates who have advanced the understanding of cancer, neurodegenerative diseases, aging and stem cells.

Pride Values

UCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values .

In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available here .

Join us to find a rewarding career contributing to improving healthcare worldwide.

Equal Employment Opportunity

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Salary Information

The final salary and offer components are subject to additional approvals based on UC policy.

Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.

To learn more about the benefits of working at UCSF, including total compensation, please visit: https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html