Director, Athletic Foundation Accounting

The Director, Foundation Accounting is responsible for assisting with day-to-day financial management, accounting, reporting, budgeting, and financial compliance. Reporting directly to the Executive Associate Athletic Director/Chief Financial Officer, this position plays a critical role in supporting the long-term sustainability of the Foundation and the continued success of Memphis Athletics.

Focuses day-to-day financial operations for the Memphis Athletic Foundation. This includes coordinating the payment of all bills, vendor setup, cash flow management, and communicating with MAF and stadium staff on expected revenue and expenses.

Focuses on supporting the creation of financial statements (monthly, quarterly & annually) for the Memphis Athletic Foundation and other reports for the MAF and UofM leadership, Board of Directors, etc. as requested.

Focuses on aiding the CFO and audit teams on the annual Memphis Athletic Foundation audit and providing support as needed for the annual University of Memphis audits.

Focuses on providing needed information to develop annual budgets for all areas of the Memphis Athletic Foundation and using information from leadership to assist in developing forecasts for cash flow, revenue, expenses, etc. over multiple years.

About Memphis Athletic Foundation & Memphis Athletics

The Memphis Athletic Foundation (MAF) is an affiliated organization of the University of Memphis dedicated to advancing the mission and success of Memphis Athletics. Established in its current form in 2025, the Foundation serves as a steward of more than $250 million in assets, including ownership and operation of Simmons Bank Liberty Stadium, a 136-acre sports and entertainment stadium and a premier venue for athletic, music, community, and special events.

In addition to overseeing the stadium operations and events, the Foundation manages capital projects for Simmons Bank Liberty Stadium and other athletic facilities, administers a portfolio of real estate assets, and oversees a diverse range of revenue streams, including sponsorships, philanthropic gifts, premium seating, and seat license programs. The Foundation is committed to maintaining the highest standards of financial stewardship, transparency, and regulatory compliance.

The Director, Foundation Accounting position serves as a key member of the Foundation’s team and is responsible for supporting the organization’s financial management, accounting, reporting, budgeting, and compliance functions. Working closely with University of Memphis Athletics leadership and Foundation staff, this position helps ensure the effective stewardship of Foundation resources.

Foundation Financial Operations • Oversee daily accounting activities in coordination with the Oracle ERP system. • Coordinate the payment of all invoices (operations & capital projects) in a timely manner. • Monitor any payables for the Foundation and track status of each throughout the fiscal year. • Monitor accounts receivable, cash receipts, deposits and ensure collection of all assigned revenue streams. • Assist with monitoring cash flow in all Foundation accounts to ensure adequate liquidity for all operations and projects. • Prepare or provide information needed to prepare journal entries on a daily, monthly, and annual basis. • Oversee account reconciliations and monthly close process. • Collaborate with CFO, Athletic Department Business Office and stadium staff to ensure understanding of all flows of funding between entities and correct payment strategies.

Foundation Financial Statements & Reporting • Assist with monthly, quarterly, and annual financial statements for the MAF, including income statements, balance sheets and statements of cash flows. • Review reports for accuracy and completeness of any requested financial reports to Foundation Leadership and Board of Directors. • Understand reporting in Oracle ERP system and be able to teach staff how to use these reports. • Assist CFO and University accounting staff in obtaining annual year end information for the University of Memphis. • Coordinate financial reporting requirements associated with tax filings, donor-restricted funds, sponsorship agreements, debt agreements and other compliance obligations.

Foundation Audits • Assist in the coordination of all aspects for the annual external financial audit, serving as a liaison between the Foundation and independent auditors. • Prepare audit schedules, workpapers, reconciliations, and supporting documentation for financial statements, account balances, and transactions. • Ensure all financial records are complete, accurate, and readily available for audit review and respond to auditor inquiries and requests for information in a timely manner. • Work with CFO to ensure compliance with internal controls, accounting policies, donor restrictions, and contractual obligations. • Assist in the development and implementation of policies and procedures designed to strengthen financial controls and reduce audit risk. • Collaborate with University personnel, Athletic Department staff and Foundation staff to provide all needed information for state-related audits.

Foundation Budgeting & Forecasting • Assist CFO and Foundation leadership in developing and maintaining annual budgets for all Foundation activities. • Monitor budget-to-actual results and provide variance analysis and recommend corrective actions, as needed, to Foundation and Athletic Department leadership. • Assist in creation of financial projections and cash flow forecasts to support operational, capital, and strategic planning. • Evaluate financial trends and key performance indicators and provide recommendations to improve operational efficiency. • Collaborate with Athletics leadership and Foundation staff to identify funding needs, prioritize expenditures and align resources most effectively.

Other Duties as Assigned • Will be assigned to work at certain Foundation and University of Memphis Athletic events, including fundraising events, stadium events, etc. on nights and weekends.

• Minimum of four (4) years of experience in accounting, financial management, budgets, forecasts, audits, cash flow analysis, etc. with a bachelor’s degree in any related field.

• Minimum of two (2) years of experience in accounting, financial management, budgets, forecasts, audits, cash flow analysis, etc. with a master’s degree in any related field.

Knowledge, Skills, and Abilities

• Experience working in nonprofit, foundation, higher education or governmental accounting or within the sports & entertainment industry is strongly preferred. • Knowledge of Generally Accepted Accounting Principles (GAAP) and financial policies applicable to nonprofit organizations/foundations preferred. • Experience working collaboratively with executive leadership, consultants, external auditors, boards of directors, legal counsel, donors, and campus leadership preferred. • Excellent communication, presentation, negotiation, and relationship-building skills. • Ability to manage multiple projects and deadlines simultaneously in a fast-paced environment. • Familiarity with contract coordination, CRM systems, and organizational ERP systems preferred. • Flexible schedule required, including nights, weekends, holidays, and extended event days.

Working Conditions

Physical Demands • Frequent walking throughout venues, including stadium, event spaces, parking lots, and exterior grounds. • Ability to stand for extended periods during events and operational activities. • Regular use of computers, radios, phones, and office equipment. • Ability to occasionally lift and/or move up to 50 pounds. • Ability to work indoors and outdoors in varying weather conditions.

Work Environment • Work is performed in both office and live event environments. • Noise levels may vary from moderate during planning periods to loud during live events. • Position requires working in a fast-paced, deadline-driven environment with changing priorities.

Applicants must be authorized to work in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.

The University of Memphis is a leading, student-centered, urban public R1 research institution. Located in Memphis, Tennessee, on 1,160 acres. The University serves a population of nearly 20,000 students and 2,500 employees, including more than 1,000 full-time faculty members. The University offers bachelor’s degrees in more than 230 areas of study, master’s degrees in more than 50 subjects and doctoral degrees in 26 disciplines; supported an institutional record of more than $100 million in research awards for FY24; and has an operating budget of close to $500 million.