Executive Assistant - Ophthalmology

Los Angeles, California, Description This position will be for an individual with two roles:Academic Coordinator and Executive Assistant. As an Academic Coordinator, theindividual will provide comprehensive academic and administrative support tofaculty, fellows, and residents within the Cornea and Uveitis Division of theStein Eye Institute at UCLA. Serving as a key resource for the Co-Chiefs of theDivision and the Cornea and Uveitis Fellowship Directors, the individual will supportthe academic mission by coordinating educational, research, and faculty affairsactivities while ensuring compliance with departmental and institutionaldeadlines and requirements. As Academic Coordinator, this individual willmanage and monitor Cornea and Uveitis Division programs, maintain academiccalendars for faculty, fellows, and residents, and ensure that academiccommitments are appropriately coordinated with clinical schedules. Responsibilitiesinclude tracking deadlines for courses, manuscripts, grants, academicsubmissions, and other professional activities; organizing meetings,conferences, workshops, and educational events; and providing administrativesupport related to faculty academic advancement and promotion processes. This individual will maintain faculty curriculum vitae,compile and organize materials for academic personnel actions, and work closelywith the Department of Ophthalmology Academic Personnel Office to prepare andsubmit academic dossiers for advancement and promotion of the Cornea andUveitis Division faculty. Through proactive organization, communication, andcoordination, the Academic Coordinator will contribute to the successfulexecution of the Division's educational, research, and academic objectiveswhile supporting faculty, trainees, and departmental leadership. AsExecutive Assistant to Dr. Aldave in his role as Co-Chief of the Cornea andUveitis Division and Vice Chair for Academics for the Department ofOphthalmology, this individual will be responsible for: schedule/calendarmanagement; reviewing, prioritizing and when appropriate, responding to emailcommunications; coordinating travel and reimbursement for travel; documentpreparation and review; presentation preparation; support of clinicalactivities, including communication with staff, trainees and other faculty, aswell as management of clinical schedules; conduct special studies, andassignments in a variety of administrative and operational procedures andtopics, often with department-wide, cross-departmental, and/or major financialimpact; and prepare effective written reports and present recommendations tosenior management, internal and external groups. Note: Skills may be subject to testing. Salary Range: $33.81 - 53.93 Hourly Qualifications Required: Bachelor's degree and/or equivalent combination of education and experience Five (5) years minimumBusiness operations and/or administration experience Ability to usehigh-level discretion and maintain a high level of confidentiality Advanced Proficiency inMicrosoft Office (Outlook, Word, Excel, and PowerPoint) Analytical skills sufficient to interpret andapply University and campus policies; define problems: formulate logical conclusions,recognize alternatives Strong written skills to prepare accurate,concise, and clear reports and documents Communication andinterpersonal skills sufficient to work effectively with university-wide and campus-wideAdministrators, Deans, Department Chair, faculty and staff both orally and written Preferred: Knowledge of academicand/or administrative structure of institutions of higher education