Manager of Faculty Affairs

The Manager of Faculty Affairs is responsible for managing all processes that support faculty affairs within the Frist, Jr. College of Medicine (FCoM). This includes overseeing faculty credentialing, rank recommendations, appointments, reappointments, compliance management, faculty database management, and faculty policies and procedures to ensure institutional and accreditation standards are met. This role acts as the administrative liaison and support for the faculty assembly and key faculty governance committees. Primary position responsibilities: Manages the core operations of faculty affairs by overseeing the full faculty appointment cycle for all core and non-core faculty. Ensures appointment processes and appointment letters are executed accurately, on time, and in compliance with institutional policies and procedures and LCME accreditation standards. Manages standard operating procedures (SOPs) for faculty appointment-related processes to improve efficiency and compliance. Serves to facilitate faculty governance as the primary administrative liaison to the Faculty Assembly and key governance committees, including the Appointments Promotions, Committee, Faculty Bylaws Committee, Nominations Elections Committee, and any Ad Hoc committees. Coordinate meetings, manage agendas, minutes, and ensure charter alignment to support transparent and effective faculty governance. Acts as the working expert on the faculty handbook, faculty bylaws, and faculty policies and procedures. Manage the FCoM faculty database and conduct scheduled audits to ensure timeliness and accuracy. Keep processes documented and aligned with institutional and accreditation standards. Manage faculty compliance and accreditation records, including required trainings, annual activity reports, attestations, and conflict of interest disclosures. Help prepare compliance reports for internal leadership and external agencies such as LCME, AAMC, and SACSCOC. Supports faculty onboarding, orientation, and faculty development initiatives by working collaboratively with the OFS Director of Faculty Development to integrate faculty lifecycle processes with professional development programs. Support initiatives that enhance faculty success, including engagement initiatives, well-being, and flourishing. Work as a team with the other members of the OFS team by cross training and cross coverage of responsibilities as needed. Represent the Office with integrity as an ambassador to all stakeholders and visitors. Partner with the Associate Dean for Faculty Success and be an integral member of the OFS team to execute the mission and achieve the goals of the Office. The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.