Administrative Assistant II

The Administrative Assistant II will provide essential clerical and organizational support to help business in our Stantonsburg Road Wilson facility run smoothly. They handle a wide range of tasks, including managing calendars, scheduling meetings, handling correspondence, and maintaining files, ensuring efficient office operations.

Core Administrative Tasks:

Communication:

Answering phones, managing emails, and handling incoming and outgoing mail and faxes. Placing internal job postings in designated areas. Scanning job applications and forwarding to HR.

Scheduling:

Setting up appointments, managing calendars, liaising with security for any visitors and coordinating meetings and any meal arrangements needed for meetings as well as travel arrangements.

Record Keeping:

Maintaining filing systems, databases, and records, both physical and digital.

Document Management:

Preparing, editing, and proofreading documents, reports, and presentations as well as keeping the internal message boards updated.

Office Management:

Ordering supplies, managing inventory, and coordinating with vendors.

House Keeping:

Ensuring main conference room, small conference and staff break room are kept tidy and items are replenished after usage.

Specific Duties May Include:

Some administrative assistants may also handle basic bookkeeping tasks.

Provide assistance to other facility team members with various administrative tasks.

Coordinating logistics for meetings, conferences, and other events.

Maintaining discretion and professionalism when handling sensitive information.

Input all customer specifications into TOPS

Set up all processing runs in TOPS

Maintain and update Customer Manual

Maintain and track PTO for all staff

Build and maintain relationships with all customers

Manage packing material inventory

Maintain and update TV monitors

Assist with event planning (Golf outing, Christmas lunch, Safety lunch, etc.)

Assist Plant Manager and employees with daily tasks as needed

Handle sensitive and confidential information with discretion.

Compile data for customer reporting.

Issue daily Processing Instructions for plant operations using Adage and In-Site.

Skills and Qualifications:

Education:

High school diploma or GED

Organization and time management:

Ability to prioritize tasks, manage multiple responsibilities, and meet deadlines.

Communication skills:

Excellent written and verbal communication skills are essential.

Technical proficiency:

Strong computer skills, including experience with word processing, spreadsheets, and email.

Problem-solving skills:

Ability to identify and resolve issues efficiently.

Attention to detail:

Accuracy and thoroughness in all tasks are crucial