Accounting & Payroll Specialist – Multi-State Payroll & GL

Accounting & Payroll Specialist – Multi-State Payroll & GL

City of Industry, California | On-site | Full-Time | Direct Hire | 3+ Years

MaxIT Consulting – Max Corporate Group is looking for an Accounting & Payroll Specialist to join an electrical and electronics manufacturing company in the City of Industry area, California.

You will run full-cycle, bi-weekly payroll for multiple locations across different states and support the accounting team with general ledger, reconciliations and month-end close.

THE CHALLENGE

Payroll across several states means different wage-and-hour rules, tax filings and deductions every cycle. The company needs a specialist who processes payroll independently and accurately, keeps payroll, HRIS and ERP data aligned, and closes the loop with accounting.

It is a hands-on, on-site role that combines payroll ownership with day-to-day accounting support for Finance and HR.

KEY RESPONSIBILITIES

Manage full-cycle, bi-weekly payroll for multiple locations across different states.

Review and validate timecards, attendance records, payroll adjustments and employee information.

Process payroll adjustments, manual checks, off-cycle payments and deductions.

Reconcile payroll reports, maintain accurate records and prepare payroll-related journal entries .

Ensure compliance with federal, state and local payroll laws , including wage and hour regulations.

Process garnishments, tax levies, child support orders and benefit deductions.

Coordinate payroll tax filings, W-2 processing and year-end reconciliations.

Maintain accurate payroll data within payroll, HRIS and ERP systems.

Assist with general ledger maintenance, account reconciliations and journal entries.

Support accounts payable (AP) and accounts receivable (AR) activities.

Assist with month-end closing, financial reporting and the preparation and review of P&L statements.

Support management with financial reviews, budgeting and financial analysis, and resolve accounting discrepancies.

WHAT WE ARE LOOKING FOR

Minimum 3 years of hands-on payroll processing experience.

Minimum 3 years of multi-state payroll experience.

Experience independently managing full-cycle payroll .

Hands-on experience with general ledger accounting, journal entries and account reconciliations .

Strong understanding of federal, state and local payroll laws and regulations.

Proficiency with payroll software, HRIS systems and Microsoft Excel .

High school diploma or GED.

POSITION DETAILS

Work arrangement: On-site Schedule: Full-time Employment type: Direct hire (permanent) Experience: 3+ years in payroll, including multi-state payroll Start date: As soon as possible Location: City of Industry, California, United States

Benefits include medical, dental and vision insurance; company-paid life and AD&D insurance; short- and long-term disability; a 401(k) retirement plan with company contribution; paid vacation, sick time and holidays; an annual bonus; flexible spending accounts (FSA); an Employee Assistance Program (EAP); and voluntary supplemental insurance options. Relocation: limited assistance.

WORK AUTHORIZATION

Due to export-control compliance requirements (ITAR and/or Controlled Unclassified Information), candidates must be U.S. citizens, lawful permanent residents, or protected individuals as defined under 8 U.S.C. § 1324b(a)(3).

HOW TO APPLY

If you take pride in payroll that is accurate every single cycle, we would like to hear from you.

Please apply through this platform with your updated resume, your expected gross annual salary and your availability to start.