GME Academic Manager - Pediatric Surgery

University of Pittsburgh Physicians is hiring a full-time GME Academic Manager to join their Department of Pediatric Surgery!

Our Department of Pediatric Surger, the largest surgical division at Children’s Hospital of Pittsburgh, is seeking a highly organized professional to support its robust clinical and graduate medical education programs. This unique position coordinates four fellowship programs, including two ACGME-accredited programs, while overseeing the onboarding, credentialing, scheduling, and educational requirements of fellows, residents, and medical students from both internal and external institutions. The role provides a unique opportunity to make a meaningful impact on the learner experience while supporting the clinical, operational, and educational mission of a large, fast-paced surgical division.

Hours for this position are Monday through Friday, 8:00am to 4:30pm. No evenings, weekends, or holidays required. Previous experience with ACGME and experience working in an academic/medical department is required.

Responsibilities:

Assist program director with residency program budget formulation.

Responsible for processing all resident travel and expense reimbursements through the UPMC expense module and the purchasing of educational materials.

Initiate and implement new projects in collaboration with program director, chair, and other fellowship training programs.

Ensure that the residency program maintains compliance with policies and procedures of the above organizations.

Responsible for the comprehensive leadership and coordination of the residency/fellowship training program(s) and related staff of the Department.

Maintain residency program budgets.

Responsible for all aspects of the residency applicant interview process with file management via the Electronic Residency Application Service, including process improvement.

Mentor the departmental fellowship training program coordinators.

Create evaluation strategies and facilitates ongoing process improvement of resident and fellow evaluation and competency assessment using the comprehensive online evaluation system.

Maintain comprehensive personnel/performance files (including confidential evaluations and counseling records) and portfolios for residents/fellows and graduates of the training program(s).

Facilitate and manage implementation of all administrative requirements for resident/fellow trainees including payroll and benefit processing, meal tickets, parking, information systems, and security documentation.

Develop, maintain, and oversee residency/fellowship program policies and procedures that are consistent and compatible with those adopted by the hospital and GMEC.

This includes accreditation site visit preparation, applicant selection, trainee evaluation, program evaluation, policy writing, assessment of graduate outcomes, and other issues.

Develop and/or audit appropriate data systems for residency and fellowship program assessment, accreditation, and reporting, including resident case entry in the Accreditation Council for Graduate Medical Educations OP Log (procedure reporting), online evaluation system, resident work hour entry into the UPMC Graduate Medical Education ROCS system, and others.

Establish strategies to develop and maintain a relationship with graduate medical education (resident and fellow) alumni in order to assess training program outcomes, coordinate continuing medical education, coordination of Department-wide continuing medical education programs such as Grand Rounds and Alumni Day, support departmental strategic planning, and facilitate fundraising.

May supervise First and Second Position in the daily coordination of their duties that include the residency/fellowship didactic education programs, online and print evaluation systems, collection of institutional data, recording/reporting of resident work hours for Medicare and accreditation agencies and other related tasks.

Ensure that residents and fellows meet compliance and annual training requirements as required by the University of Pittsburgh Medical Center, University of Pittsburgh Medical Center Medical Education Program, University of Pittsburgh Physicians, UPMC Hospital and other organizations.

Assist with development of residency/fellowship program marketing/recruitment strategies.

Facilitate submission of all documents for and monitors maintenance of appropriate licensure, visas and certification of residents/fellows.

Maintain budgets and tracking related to trainee stipends and expenditures.

B.A. degree or equivalent experience in an academic/medical department.

The position requires knowledge of the policies and procedures of the University of Pittsburgh, University of Pittsburgh Medical Center Medical Education Program Office of GME, University of Pittsburgh Physicians, the Accreditation Council for Graduate Medical Education, the Electronic Residency Application Service, the National Resident Matching Program, related specialty boards and other academic and governmental organizations. The position requires contact with all of these organizations, both internal and external.

Must be able to initiate work and work independently on a variety of simultaneous projects. The position requires innovation to solve complex problems. The position requires excellent verbal and written communication skills, attention to detail, and forward planning. Must possess excellent interpersonal skills and a system-wide focus.

Licensure, Certifications, and Clearances:

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UPMC is an Equal Opportunity Employer/Disability/Veteran