Campus Operations Coordinator

Job Summary

Reports To: Director of Facilities

Job Classification: Full-Time, Non-Exempt

Department: Facilities.

Position Overview

The Campus Operations Coordinator serves as the operational and administrative hub of the Facilities Department, functioning in a high-level, executive-support capacity for the Director of Facilities. Working in close partnership with the Director of Facilities, Senior Maintenance Technician, and School Safety and Security Coordinator, and coordinating regularly with outside service partners — including the Food Service Manager and outsourced janitorial vendor — this role ensures that campus operations, events, and facilities systems reflect the excellence, hospitality, and mission of OLP.

The Campus Operations Coordinator owns the department's scheduling systems and calendars, coordinates vendor and service delivery for events, and leads the planning and execution of campus events from concept through completion. This role also consolidates the records, data, and regular reporting maintained across the department — including maintenance, security, transportation, events, and vendor services — into a unified view for the Director of Facilities, and works continuously to streamline department systems, workflows, and reporting.

Essential Responsibilities

These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Campus & Special Events Logistics

Lead the planning, coordination, and execution of campus events, aligning logistics, staffing, and production timelines with the Director of Facilities and school leadership. Oversee event budgets, vendors, and related logistics with a high degree of organization, judgment, and follow-through. Coordinate space usage, vendor support, and campus readiness for school and community events. Create and revise room lay

Requirements / Qualifications

Required Documents & Pre-Employment Requirements

Applicants must submit a cover letter, resume, and two professional references from current or former supervisors. Candidates must also provide official transcripts, a current negative TB test result or TB Risk Assessment Questionnaire, complete required training, and successfully complete Livescan fingerprinting. Employment is contingent upon obtaining fingerprint clearance from the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI).

Employment History Verification Pursuant to California Education Code section 44051 (SB 848), the Academy of Our Lady of Peace (OLP) is required to inquire with an applicant’s current and former school employers regarding the applicant’s employment history. As part of the hiring process, OLP will conduct employment history verification with your current and former school employers. Candidates being considered for hire will be provided an additional form to complete. Candidates are responsible for providing complete and accurate school employment history and verification contact information. By submitting an application, you acknowledge and understand that this verification is a required part of OLP’s hiring process and agree to OLP conducting these inquiries.