Under limited supervision, the Clinical Research Assistant – Senior is responsible for accurately and promptly entering patient data from clinical trials into sponsor or local databases. They must locate the required information in patient records, ensure data accuracy and integrity, and collaborate with the research team to resolve data queries. Additionally, they coordinate monitoring visits with study monitors and participate in study teleconferences with sponsors and clinical research organizations to maintain consistent communication and information flow. The Senior will assist the lower-level Research Assistants by reviewing their work and training as needed.

Ensures accurate, complete, and compliant documentation of patient encounters and study data in the medical record and research files.

Obtains required external records and laboratory results for research purposes.

Educates staff on proper source documentation practices and addresses discrepancies to maintain data integrity.

Maintains confidentiality of patient information and participates in developing approved source documents and templates.

Adheres to Mays Cancer Center and sponsor data management plans, ensuring timely, accurate entry of source data into case report forms (CRFs) and electronic databases.

Independently verifies that all entered data are supported by source documentation and participates in quality control activities to maintain data integrity.

Conducts peer reviews of source documentation prior to Quality Assurance review.

Trains staff on creation of source documentation.

Assists with troubleshooting data entry issues, responding to database and sponsor queries, and entering serious adverse event (SAE) data as required.

Reviews the work of Associate and Intermediate-level assistants, offering guidance whenever necessary.

Ability to communicate and liaise with research participants, research team members, and other relevant partner/key stakeholders.

Demonstrated ability to organize and coordinate work within schedule constraints and handle emergent requirements in a timely manner.

Demonstrated ability to monitor important and complex projects concurrently.

Advanced knowledge of medical terminology and clinical documentation practices.

Strong understanding of Institutional Review Board (IRB) requirements and ethical standards in clinical research.

Advanced knowledge of HIPAA regulations, confidentiality standards, and institutional clinical research policies.

Expert understanding of basic biostatistics and clinical data interpretation.

Strong attention to detail and data accuracy.

Excellent organizational and time management skills.

Advanced skill in using Microsoft Office Suite (Word, Excel, Outlook) and database systems.

Proven ability to interact professionally with patients, sponsors, monitors, and staff.

Expert written and verbal communication skills.

Advanced knowledge of standard clinical research practices, oncology care procedures, and data management principles.

Ability to train, motivate and review the work of lower-level counterparts.

Education:

Bachelor's degree is required.

Experience:

Two (2) to Three (3) years of related experience is required.

The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture .

Benefits Overview

UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.

Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.

Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.

Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.

Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.

FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.

Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.

Time Off - A generous leave program offers multiple paid leave options:

Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.

Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.

Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.

Holidays: 12 set paid holidays each year.

Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.

EEO Statement

UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.