Meetings & Exhibits Manager
Iadr/Aadocr
Alexandria, VA · Posted October 28, 2026
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Where Alexandria, VA ranks
Where Alexandria, VA placed in our monthly rankings, month by month. Each month stays online at its own address.
November 2026
- #1Best all-round cities for new graduates in the Mid-Atlantic69 / 100 · of 37
- #4Best cities for government pay after cost of living$139k · of 18
- #5Cities with the most hybrid jobs in the Southeast16% · of 84
- #6Best all-round cities for new graduates in the Southeast62 / 100 · of 33
- #7Best cities for pay after cost of living in Virginia$139k · of 15
- #8Best all-round cities for new graduates65 / 100 · of 100
How AI is used in this kind of work
Among meeting, convention, and event planners, AI is already used for some of the tasks. Measured exposure for meeting, convention, and event planners: 10% (some).
Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.
Skills this job asks for
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About the job
Alexandria, VA, The International Association for Dental, Oral, and Craniofacial Research (IADR) and American Association for Dental, Oral, and Craniofacial Research (AADOCR) seek a creative, flexible, detail-oriented Meetings & Exhibits Manager. This position is well suited for a mission driven, dynamic, and highly productive professional. This position is designated as management-level “exempt” under the Fair Labor Standards Act. IADR/AADOCR is a hybrid office model with 50% of the time in the Alexandria, VA office and 50% of the time remote. Responsibilities
Manage RFP process to select meeting vendors, examples include General Services Contractor, shipping, security, childcare Manage exhibition and exhibitors/sponsors on site (from set-up to tear-down) Manage hotel contracts for Annual Meeting and/or General Session in conjunction with housing vendor or PCO. Prepare specifications on BEOs for assigned events Drive revenue through exhibition and sponsorship sales. Develop packages to expand opportunities for exhibitors and sponsors. Support budget management by assisting with the review of event budgets, processing select payments and reimbursements, and monitoring event-related expenses. Staff liaison for all affiliate events at Annual Meeting and/or General Session Support ancillary events (outside of Annual Meeting and General Session), logistics, catering, and budget reconciliation. In conjunction with the Marketing department develop communication through the website, email, social media to promote the Annual Meeting and/or General Session. Requirements
Minimum of three years of experience in meeting events. Experience in a non-profit scientific, medical, dental, or professional society environment preferred. Excellent organizational, verbal, written, and interpersonal skills with demonstrated effectiveness working in a team environment. Available for domestic and international travel with a current passport. Must be based in the DMV region and work approximately 50% of each week in Alexandria, Virginia Headquarters. All employees must have current CDC recommended COVID-19 vaccinations unless a medical or religious exemption. Bachelor’s degree required. CEM or CMP preferred.
IADR/AADOCR is an Equal Opportunity Employer and does not discriminate because of race, creed, color, age, sex, sexual orientation, ethnic background, national origin, religion, veteran’s status, disability, or other legally protected characteristics.