Fiscal Specialist III - Fleet Management

FISCAL SPECIALIST III

(FLEET MANAGEMENT)

Pay Range: $20.71hr ($43,076.80/annually)

**Internal candidates should apply via Polk One - Me Section **

Location: 2470 Clower Lane, Bartow, FL 33831

Employee Benefits

Direct Deposit, Bi-Weekly Pay Checks

Medical, Dental, Vision

Life Insurance

FRS Retirement

10 Paid Holidays

Paid Time Off

Tuition Reimbursement

Education Incentives

Deferred Compensation Plan

Wellness Incentives

Employee Assistance Program (EAP)

Free Employee Gym

Free Employee Health Clinic

Must be able to perform the essential functions of the position, with or without reasonable accommodation. Essential functions and job-related requirements, including physical and cognitive demands, are described below. This job description outlines the general scope of duties and responsibilities and is not intended to be an exhaustive list of all tasks that may be assigned.

ILLUSTRATIVE DUTIES

Receives, reviews, and prepares fiscal invoices, statements, and/or purchase orders, relative correspondence and reports for payment authorization and appropriate signatures.

Prepares, reviews, verifies, and distributes fiscal matters/purchase orders within appropriate budget allocations.

Audits program finances to ensure funds are properly expended and recorded in accordance with established county, state and federal policies, procedures, regulations, and guidelines.

Prepares, maintains, and monitors grant and budgetary controls of allocated funds.

Ensures that account balances are accurate, updated, and sufficient for proposed expenditures prior to forwarding for approval.

Requests purchase orders, prepayment vouchers, and invoices from other areas in the unit and/or county.

Uses independent judgment in placement of funds to specific account.

Prepares and produces monthly financial reports, budget audit/reports and transfers.

Prepares annual report of receipts and vouchers for auditing supervisor.

Designs, develops, and prepares accounting forms and documents necessary for the proper reporting and forwarding of financial data.

Assists in development of systems and procedures.

Assists with gathering information and performs special investigations related to various projects/programs and presents the information in a reporting, statistical and/or fiscal format for evaluation and analysis purposes.

Advises Director, Managers, Supervisors, Leads, and any other non-financial personnel regarding county processes and procedures related fiscal matters.

Writes and distributes division fiscal related administrative memoranda.

Monitors status of all division contracts and bids and ensures all required documentation is received by Procurement in a timely manner.

Serves as a contact for administrative issues relating to P-card, such as assistance with declines and questions regarding P-card procedures.

Monitors and processes monthly P-card statement allocation.

Scans all financial records into the records management system after processing.

May assist in training.

Performs related duties as required.

KNOWLEDGE, ABILITIES AND SKILLS

Knowledge of:

Bookkeeping principles and purchasing procedures.

Record keeping methods, practices, and procedures.

Office practices, procedures, and equipment.

English, punctuation, spelling, and arithmetic.

Ability to:

Make accurate mathematical calculations.

Maintain accounting records and prepare reports.

Understand and follow written and oral instructions.

Maintain an effective working relationship with the public and other employees.

Type, utilizing personal computers, related software, and other office equipment of the assigned work unit.

Work independently and adhere to prescribed routines and practices.

Develop effective work methods and procedures.

Prepare, draft, and compose routine documents including business letters, memoranda, and related program materials.

Oversee the work of others.

MINIMUM QUALIFICATIONS

Graduate of an accredited high school or possess an acceptable equivalency diploma.

Have a minimum of five (5) years of bookkeeping or related responsible accounting/fiscal experience, including a minimum of five (5) years of accounting, governmental administrative or related business administration experience which includes budget preparation. A comparable amount of training and related experience may be substituted for the minimum qualifications.

Must be able to utilize all features afforded by word processing software and other required software and personal computers utilized by assigned unit.

Must have a valid driver’s license and be able to secure a valid Florida driver’s license at time of employment within this classification.

SPECIAL REQUIREMENTS

All employees will be required to work before, during, or after an emergency. During an emergency, employees may temporarily be assigned to work and perform duties outside the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.