Accounts Payable Specialist

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

Job Summary

The Accounts Payable Specialist processes, reviews, and verifies invoices, supporting documents, and reports to ensure accurate payment processing. Operating under regular supervision, this role routinely collaborates with suppliers and internal teams to resolve invoice discrepancies and payment issues efficiently.

Major Job Responsibilities

Responsible for processing PO and non-PO invoices, including verifying any sales and use tax that may or may not be required and any withholding on out-of-state or foreign suppliers

Review the invoices for appropriate documentation and process 2-way and 3-way matching against Purchase Orders and Receipt records

Route invoices through workflow approval chains and investigate invoice exceptions (e.g., price or quantity variances, missing receipts, budget discrepancies)

Prepare daily pay cycles to provide timely and accurate payments (checks, ACH, ePayables, Zelle, domestic and international wire transfers)

Prepare weekly travel and expense processing

Communicate, resolve discrepancies, and AP related inquiries from the suppliers and Getty staff

Research and resolve pending and returned payments, including void, reissue, or cancel liability

Reconciles supplier statements, investigates past-due invoices, payment reminders, and resolves invoice issues

Maintains accurate and clear records of all activities, as required

Supports supplier management activities, such as communicating with suppliers to address inquiries and resolve outstanding issues

Assists in the month-end closing responsibilities

Contributes to process mapping initiatives and Standard Operating Procedure (“SOP”) document drafting for the Accounts Payable department

Completes special projects and miscellaneous assignments as required

Perform ad-hoc Accounts Payable related tasks assigned

Qualifications

High School Diploma/GED

Bachelor's degree in Accounting or Finance related field preferred

5+ years accounting support experience

Minimum 3+ years of hands-on experience using Oracle Accounts Payable (11i and/or R12)

Knowledge, Skills and Abilities

Knowledge of standard Accounts Payable/General Ledger systems and procedures

Adept at data analytics and reporting

Strong verbal and written communication skills

Excellent customer service/interpersonal skills

Ability to prioritize, multitask, and manage time effectively while adjusting focus based on business urgency

Strong computer skills and demonstrated experience with office software, email applications, and financial reporting systems applications

Ability to maintain confidentiality and exercise discretion when necessary

Excellent organizational skills and attention to detail

Benefits and Perks

Here are just some examples that Getty offers/provides for full-time employees:

Medical, Dental, and Vision insurance coverage, starting on date of hire. Getty pays 75%-95% of the premium, depending on the plan selected.

403(b) Employee investment retirement plan – with up to 5% Getty Match

Getty contribution of 6%, on behalf of employee, to 401(a) retirement account

Educational assistance and professional development

Paid Vacation, Sick, and Personal days

12 Paid Holidays

Many positions have bi-weekly off-Fridays

On-site Fitness Center at Getty Center

Community service opportunities

To learn more about our comprehensive benefits and long list of perks, go to Getty HR .