Events and Operations Coordinator

Department Summary

As the premiere public arts school in the nation, the UCLA School of the Arts and Architecture (UCLA Arts) plays a vital role in the cultural and artistic life of the campus and the broader community. Guiding our mission is the belief that the arts are not only an essential part of the cognitive, critical, inquisitive life of a public research university, but the practice and presence of the arts are a cornerstone of the creative, innovative thinking and collaborative approaches that the 21st century demands. One of 12 prestigious professional schools at the University, the School of the Arts and Architecture offers leading programs in four degree-granting departments: Architecture and Urban Design, Art, Design Media Arts, and World Arts and Cultures/Dance. Our commitment to innovative education, pioneering research, dynamic public service, and community engagement is fueled by our unwavering belief in the fundamental value of creativity and the artist’s unique ability to change the world and shape the future. Position Summary

Bring your event coordination and organizational skills to the UCLA School of the Arts and Architecture, where creativity and collaboration shape the campus experience. As the Events and Operations Coordinator in the Dean’s Office, you will help bring commencement, community gatherings, exhibitions, and student art installations to life while supporting efficient daily operations.

Working closely with the Director of Operations, you will coordinate event logistics, vendors, catering, purchasing, parking, and campus services. You will also support facilities needs, office resources, special projects, and the hiring, training, and supervision of student employees. This role offers the opportunity to collaborate with faculty, staff, students, and campus partners to create welcoming, well-organized experiences for the UCLA Arts community.

We are seeking a resourceful, detail-oriented professional who communicates effectively, builds strong working relationships, and manages competing priorities with sound judgment and follow-through.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications

Ability to manage multiple projects and maintain/master scheduling for various concurrently running programs. Employ mechanisms to monitors project progress and provides regular status reports and updates (Required)

Skill in coordinating complex tasks and information flows and ability to perform with frequent interruptions and/or distractions Ability to work independently and follow through on assignments with minimal supervision. (Required)

Skill in writing concise, logical and grammatically correct analytical reports and correspondence. Ability to communicate effectively with people of diverse cultural, ethnic, socio-economic, and professional backgrounds. (Required)

Ability to manage and coordinate complex meeting schedules with a high level of accuracy and informational detail. Skill in organizing work, defining tasks, setting priorities, working independently and following through on all assignments with minimal direction. (Required)

Excellent verbal and written communications skills to collect and transmit information with accuracy and diplomacy; ability to speak on a one-to-one basis using appropriate vocabulary and grammar. (Required)

Interpersonal skills sufficient to establish and maintain cooperative working relationships with all levels of faculty, staff, students, and donors. Ability to maintain equanimity in face of indifference, resistance or hostility. (Required)

General knowledge of university procedures for requesting facility maintenance and repair services from appropriate campus departments. Working knowledge of job-related university policies and procedures. (Required)

Working knowledge of all building and art crafting materials, art and building supplies, and wood working tools. Ability to lift 50+ pounds, repeatedly and often as required. (Preferred)

Ability to prioritize and adjust heavy workload, manage a variety of tasks, and meet various deadlines with changing priorities, frequent interruptions, and conflicting deadlines. (Required)

Skill in acting on own initiative and functioning with frequent interruptions and conflicting deadlines. Skill in handling extremely confidential materials and sensitive issues with utmost discretion, tact and diplomacy. (Required)

Demonstrated skill in use of PC-based communication and application programs, including Microsoft Outlook, Access, Word and Excel, as well as demonstrated ability to navigate the internet for research and information. (Required)

Knowledge of and ability to use university online systems including UCLA Procurement Systems, Travel and Entertainment Systems, Events on Line Portal, Facilities Maintenance Systems and Bruin E-Permit. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in related area and / or equivalent combination of education and experience / training (Preferred)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

CANRA: The position is designated as a mandatory reporter under CANRA . The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Schedule

8:00 am to 5:00pm Union/Policy Covered

99-Policy Covered Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Events%20Coordinator%202%20(TBD_1000531)

Bring your event coordination and organizational skills to the UCLA School of the Arts and Architecture, where creativity and collaboration shape the campus experience. As the Events and Operations Coordinator in the Dean’s Office, you will help bring commencement, community gatherings, exhibitions, and student art installations to life while supporting efficient daily operations.

Working closely with the Director of Operations, you will coordinate event logistics, vendors, catering, purchasing, parking, and campus services. You will also support facilities needs, office resources, special projects, and the hiring, training, and supervision of student employees. This role offers the opportunity to collaborate with faculty, staff, students, and campus partners to create welcoming, well-organized experiences for the UCLA Arts community.

We are seeking a resourceful, detail-oriented professional who communicates effectively, builds strong working relationships, and manages competing priorities with sound judgment and follow-through.

Ability to manage multiple projects and maintain/master scheduling for various concurrently running programs. Employ mechanisms to monitors project progress and provides regular status reports and updates (Required)

Skill in coordinating complex tasks and information flows and ability to perform with frequent interruptions and/or distractions Ability to work independently and follow through on assignments with minimal supervision. (Required)

Skill in writing concise, logical and grammatically correct analytical reports and correspondence. Ability to communicate effectively with people of diverse cultural, ethnic, socio-economic, and professional backgrounds. (Required)

Ability to manage and coordinate complex meeting schedules with a high level of accuracy and informational detail. Skill in organizing work, defining tasks, setting priorities, working independently and following through on all assignments with minimal direction. (Required)

Excellent verbal and written communications skills to collect and transmit information with accuracy and diplomacy; ability to speak on a one-to-one basis using appropriate vocabulary and grammar. (Required)

Interpersonal skills sufficient to establish and maintain cooperative working relationships with all levels of faculty, staff, students, and donors. Ability to maintain equanimity in face of indifference, resistance or hostility. (Required)

General knowledge of university procedures for requesting facility maintenance and repair services from appropriate campus departments. Working knowledge of job-related university policies and procedures. (Required)

Working knowledge of all building and art crafting materials, art and building supplies, and wood working tools. Ability to lift 50+ pounds, repeatedly and often as required. (Preferred)

Ability to prioritize and adjust heavy workload, manage a variety of tasks, and meet various deadlines with changing priorities, frequent interruptions, and conflicting deadlines. (Required)

Skill in acting on own initiative and functioning with frequent interruptions and conflicting deadlines. Skill in handling extremely confidential materials and sensitive issues with utmost discretion, tact and diplomacy. (Required)

Demonstrated skill in use of PC-based communication and application programs, including Microsoft Outlook, Access, Word and Excel, as well as demonstrated ability to navigate the internet for research and information. (Required)

Knowledge of and ability to use university online systems including UCLA Procurement Systems, Travel and Entertainment Systems, Events on Line Portal, Facilities Maintenance Systems and Bruin E-Permit. (Preferred)