Mgr Payroll - 90416918 - Washington

Your success is a train ride away!

As we move America’s workforce toward the future, Amtrak connects businesses and communities across the country. We employ more than 20,000 diverse, energetic professionals in a variety of career fields throughout the United States. The safety of our passengers, our employees, the public and our operating environment is our priority, and the success of our railroad is due to our employees.

Are you ready to join our team?

Our values of ‘Do the Right Thing, Excel Together and Put Customers First’ are at the heart of what matters most to us, and our Core Capabilities, ‘Building Trust, Accountability, Effective Communication, Customer Focus, and Proactive Safety & Security’ are what every employee needs to know and do to be most impactful at Amtrak. By living the Amtrak values, focusing on our capabilities, and actively embracing and fostering diverse ideas, backgrounds, and perspectives, together we will honor our past and make Amtrak a company of the future.

This role is being created to support a multi-year transformational project at Amtrak, as support for normal department operations. As this position is tied to that project work, continuation of work after completion of the project would depend on business needs at that time.

Job Summary

This position is responsible for the management of the end-to-end payroll processing of union and nonunion employees. This role ensures the accurate, timely and compliant processing of a biweekly payroll, administration of federal, state and local payroll tax requirements, and effective partnership with outside vendors such as ADP as well as internal stakeholders. This position provides strategic and operational leadership for payroll activities, supervises a team of payroll professionals, and ensures compliance with applicable labor agreements, tax regulations, and internal controls. The Manager serves as the organization’s subject matter expert on payroll administration, payroll taxation and related audits, reporting and system processes.

Essential Functions

Lead and oversee the timely and accurate processing of payroll on a bi-weekly basis, including adjustments, off-cycle payments, garnishments, deductions, and special earnings calculations

Oversee payroll tax administration, including reporting, filing, reconciliation, remittance, and the preparation of required quarterly and annual tax documents, including Forms W-2, W-2C. Ensuring compliance with IRS, RRB, local tax authorities, and other regulatory requirements

Manage payroll operations by maintaining payroll calendars and processing schedules, ensuring adherence to company policies, collective bargaining agreements, wage and hour requirements, and applicable federal, state, and local regulations

Serve as the primary subject matter expert and liaison for payroll administration, partnering with internal stakeholders (HR, Benefits, Finance, DT) and external service providers to ensure effective payroll service delivery and system integration and updates

Lead, develop, and supervise payroll team members by providing direction, coaching, training, and oversight of daily payroll processing activities

Establish and maintain effective payroll controls, reconciliations, and audit processes to ensure data integrity, regulatory compliance, and readiness for internal and external audits

Monitor payroll performance, identify opportunities for process improvement, and support payroll-related system enhancements, testing, and implementation activities to improve efficiency, accuracy, and customer service

Partner with cross-functional teams to validate and optimize time data integrations between SAP Time Management, Kronos Workforce Dimensions (WFD), and SuccessFactors EC/ECP, ensuring data integrity, seamless interface processing, and accurate downstream payroll outcomes across enterprise systems

Minimum Qualifications

Bachelor’s degree in accounting, Finance, Business Administration, Human Resources, or a related field required

Minimum 7 years of progressive payroll experience

Experience working with SAP payroll platforms and ADP tax services

Experience managing payroll audits, tax compliance activities, and regulatory reporting

Prior experience with Payroll processing, taxation, wage and hour regulations, and testing

Preferred Qualifications

Preferred 9 years of progressive payroll experience

Certified Payroll Professional certification preferred

Required Knowledge, Skills and Abilities

Business Payroll (Payroll, Time Management) or other Payroll applications

Proficiency in payroll systems, Microsoft Excel, and reporting tools

Strong leadership and people management capabilities

Excellent written and verbal communications skills

Ability to manage multiple priorities in a high-volume, deadline-driven environment

Strong commitment to accuracy, confidentiality, and customer service

Analytical, problem-solving and reconciliation skills

Extensive knowledge of federal state and local payroll tax regulations

The salary/hourly range is $113,200.00 – $146,664.00. Pay is based on several factors including but not limited to education, work experience, certifications, etc. Depending on an employee’s assigned worksite or location, Amtrak may consider a geo-pay differential to be applied to the employee’s base salary. Amtrak may offer additional incentive and pay programs to recognize and reward our employees, including a short-term incentive bonus based upon factors such as individual and company performance that is commensurate with the level of the position.

Health and Wellbeing Financial and Retirement Work and Family Life Support

Health, Dental, and Vision Insurance 401K with Employer Match Generous Paid Time Off

Wellness Programs Railroad Retirement Benefits Paid Caregiving Days and Backup Care

Health Savings Account Public Service Student Loan Forgiveness Fertility and Family Building Benefits

No-cost Personal Health Advocate Student Loan Assistance Adoption and Surrogacy Assistance

Medical Plan Opt-out Credit Tuition and Education Reimbursement Paid Family Leave

Life Insurance Rail Pass Privileges

Short- and Long-term Disability Insurance Employee Assistance Program

No-cost Financial Advisor Sessions Commuter and Flexible Spending Accounts

Learn more about our benefits offerings here.

Requisition ID: 167481

Work Arrangement: 06-Onsite 4/5 Days Click here for more information about work arrangements at Amtrak. Relocation Offered: No Travel Requirements: Up to 25%

You power our progress through your performance.

We want your work at Amtrak to be more than a job. We want your career at Amtrak to be a fulfilling experience where you find challenging work, rewarding opportunities, respect among colleagues, and attractive compensation. Amtrak maintains a culture that values high performance and recognizes individual employee contributions.

Amtrak is committed to a safe workplace free of drugs and alcohol. All Amtrak positions requires a pre-employment background check that includes prior employment verification, a criminal history check and a pre-employment drug screen.

Candidates who test positive for marijuana will be disqualified, regardless of any state or local statute, ordinance, regulation, or other law that legalizes or decriminalizes the use or possession of marijuana, whether for medical, recreational, or other use. Amtrak's pre-employment drug testing program is administered in accordance with DOT regulations and applicable law.

In accordance with DOT regulations (49 CFR § 40.25), Amtrak is required to obtain prior drug and alcohol testing records for applicants/employees intending to perform safety-sensitive duties for covered Department of Transportation positions. If an applicant/employee refuses to provide written consent for Amtrak to obtain these records, the individual will not be permitted to perform safety-sensitive functions.

In accordance with federal law governing security checks of covered individuals for providers of public transportation (Title 6 U.S.C. §1143), Amtrak is required to screen applicants for any permanent or interim disqualifying criminal offenses.

Note that any education requirement listed above may be deemed satisfied if you have an equivalent combination of education, training and experience.

Amtrak is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race/color, to include traits historically associated with race, including but not limited to, hair texture and hairstyles such as braids, locks and twists, religion, sex (including pregnancy, childbirth and related conditions, such as lactation), national origin/ethnicity, disability (intellectual, mental and physical), veteran status, marital status, ancestry, sexual orientation, gender identity and gender expression, genetic information, citizenship or any other personal characteristics protected by law.