Administrative Assistant
Mars
Listing collected from Mars's career site. NextChapter is independent of Mars.
Chicago, IL · Posted October 30, 2026
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Where Chicago, IL ranks
Where Chicago, IL placed in our monthly rankings, month by month. Each month stays online at its own address.
November 2026
- #1Best cities for government pay after cost of living$146k · of 18
- #1Cities with the most jobs that do not need a four-year degree in the Midwest684 jobs · of 51
- #1Cities with the most jobs that do not need a four-year degree in the Great Lakes684 jobs · of 36
- #1Best cities for software and engineering jobs in the Midwest1,140 openings · of 59
- #1Best cities for software and engineering jobs in the Great Lakes1,140 openings · of 48
- #1Best all-round cities for mid-career professionals in the Midwest80 / 100 · of 20
Pay compared with the market
This listing does not state pay. Across 405 open administrative assistant listings that state pay, the middle half runs $37,500 to $52,000 and the median is $42,500.
Listed pay is what employers advertise, not what people are paid.
Administrative Assistant salaries by state · Check your own pay
How AI is used in this kind of work
Among secretaries and administrative assistants, except legal, medical, and executive, AI is already used for a large share of the tasks. Measured exposure for secretaries and administrative assistants, except legal, medical, and executive: 45% (high).
Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.
Skills this job asks for
Say which you have and which you want to build. We use it to match you to jobs like this one.
About the job
Job Description:
The Administrative Assistant will provide comprehensive administrative support to multiple leaders within Mars by managing calendars, coordinating meetings and travel, submitting expenses, and supporting day-to-day business operations in a fast-paced corporate environment.
What are we looking for?
High school diploma required; associate's or bachelor's degree preferred.
Approximately 3 or more years of administrative assistant or executive support experience.
Advanced proficiency with: Microsoft Outlook
Word
Excel
PowerPoint
Teams
Excellent written and verbal communication skills.
Strong organizational and multitasking abilities.
Ability to prioritize competing deadlines.
What will be your key responsibilities?
Manage complex calendars and schedule meetings across multiple time zones.
Coordinate domestic and international travel arrangements, including travel Visa management.
Prepare and submit expense reports.
Organize meetings, conference rooms, catering, and virtual meeting logistics.
Coordinate team events, leadership meetings, and off-site activities.
Serve as a liaison between executives, internal teams, and external partners.
What can you expect from Mars?
Work with diverse and talented Associates, all guided by the Five Principles. Join a purpose driven company, where we’re striving to build the world we want tomorrow, today.
A strong focus on learning and development support from day one, including access to our in-house Mars University.
An industry competitive salary and benefits package, including company bonus.
The base pay range for this position at commencement of employment is between the range listed below, however, base pay offered may vary depending on multiple individualized factors, including but not limited to job-related knowledge, skills, and experience. The total compensation package for this position will include variable pay, medical and dental benefits, participation in 401k plan, and paid time off benefits. Details of participation in these benefit plans will be provided if an applicant receives an offer of employment.
The pay range listed is applicable to IL:USD 32.31 - USD 44.43