Litigation Legal Administrative Assistant- 3694994

Job Title: Litigation Legal Administrative Assistant

Location: San Diego, CA 92130

Salary/Payrate: $80K – $115K

Work Environment: Hybrid (2 days WFH) after ramp up period

Term: Fulltime

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets

hired

Job Description:

The Legal Practice Coordinator provides primary legal secretarial

and administrative support in the San Diego office. This position

supports both litigation and transactional practices, and

coordinates litigation filings, deadlines, proceedings,

documents, and matter administration while helping attorneys

manage daily practice needs. The role requires sound judgment,

attention to detail, and the ability to anticipate needs and

manage competing priorities in a fast-paced environment.

Essential Functions

Litigation Practice Support

* Draft, format, revise, proofread, and finalize pleadings,

discovery materials, correspondence, reports, and other legal

documents.

* Electronically file and serve documents in state, federal, and

appellate courts; follow applicable court rules, filing

requirements, and calendaring procedures.

* Maintain litigation calendars and track filing deadlines,

hearings, depositions, mediations, arbitrations, and other case

events in coordination with attorneys.

* Schedule and coordinate depositions, hearings, mediations,

arbitrations, meetings, and related logistics, including court

reporters, vendors, and travel.

* Organize and maintain electronic and physical matter files,

pleadings, discovery, exhibits, correspondence, and materials in

the firm’s document management system.

* Prepare and organize exhibits, electronic and physical binders,

and other materials for filings, depositions, hearings, and trial

preparation.

* Communicate professionally with attorneys, clients, courts,

opposing counsel, vendors, and colleagues regarding scheduling

and administrative matters.

Practice Administration and Management

* Process new client and matter requests, assist with conflict

checks, prepare engagement letters, and maintain accurate matter

records.

* Enter attorney time; assist with prebills, client invoices, and

billing follow-up in coordination with attorneys and billing

personnel.

* Prepare check requests and expense reports, coordinate vendor

payments, arrange travel, and manage attorney calendars and

meetings.

* Provide backup and overflow support to other Legal Practice

Coordinators and members of the legal support team as needed.

* Handle confidential information with discretion, prioritize

urgent requests, and perform other practice and administrative

duties as assigned.

Required Education, Knowledge and Experience

* Bachelor’s degree required.

* Five or more years of legal secretarial or practice

coordination experience supporting litigation attorneys in a law

firm.

* Experience with court filings, litigation calendaring, and the

preparation of pleadings and discovery materials; experience

supporting real estate attorneys is a plus.

Required Skills and Abilities

* Strong proficiency in Microsoft Word, Outlook, Excel,

PowerPoint, and Adobe Acrobat, including advanced legal document

formatting.

* Experience with electronic filing, document management, time

entry, billing, and calendaring systems; familiarity with

iManage, Intapp, Emburse (Chromeriver), and Aderant is preferred.

* Knowledge of state, federal, and appellate filing procedures

and the ability to identify and follow applicable local rules.

* Excellent proofreading and attention to detail, with the

ability to prepare accurate documents and meet filing deadlines.

* Strong organizational and time management skills, with the

ability to balance multiple attorneys, matters, and changing

priorities.

* Clear, professional written and verbal communication skills and

a service-oriented approach to attorneys, clients, and

colleagues.

* Initiative, sound judgment, and the ability to work

independently while knowing when to seek guidance.

* Ability to protect confidential and sensitive client and firm

information.

* A flexible, collaborative approach and willingness to learn new

systems and procedures.

* Ability to remain composed and deliver accurate work under

time-sensitive conditions.