Executive Assistant | Strategic Executive

Back To Results Executive Assistant | Strategic Executive The ideal candidate has supported a CEO, founder, partner, or other senior executive in a sophisticated business environment, such as a private equity firm, investment firm, or similarly demanding organization. Beyond traditional administrative responsibilities, this individual anticipates needs, manages competing priorities, drives follow-through, and helps ensure that critical decisions, commitments, and initiatives move forward without falling through the cracks. Strong technology and AI capabilities are essential. The successful candidate will demonstrate how they have leveraged AI and productivity tools to improve efficiency, streamline communication, strengthen organization and reporting, and enhance executive effectiveness. Key Responsibilities Executive Partnership & Support Serve as a trusted right hand to the CEO, anticipating needs and proactively managing priorities. Manage a complex executive calendar, inbox, correspondence, travel, and meeting logistics with exceptional attention to detail. Exercise sound judgment in prioritizing requests, resolving scheduling conflicts, and handling sensitive communications. Prepare executive briefings, presentations, reports, research, and meeting materials. Track commitments, decisions, and action items, driving follow-up and accountability to ensure timely execution. Coordinate communication among senior leadership, investors, business partners, and other key stakeholders. Identify potential issues before they arise and independently develop solutions. Strategic Projects & Operational Coordination Support strategic initiatives and cross-functional projects, monitoring progress and ensuring deliverables remain on track. Organize executive meetings, leadership discussions, off-sites, and special events. Develop systems, processes, and tracking tools that improve organization, visibility, and execution. Follow through on open items and proactively address gaps, delays, or competing priorities. Operate effectively in a high-accountability environment where priorities can shift quickly and expectations are high. Technology, AI & Process Improvement Leverage AI platforms and productivity tools to improve executive effectiveness, communication, research, reporting, and workflow management. Demonstrate practical examples of using AI to save time, improve work quality, automate tasks, or enhance decision support. Identify opportunities to streamline administrative processes and implement technology-driven solutions. Develop and maintain dashboards, trackers, reporting tools, and digital workflows as needed. Stay current with emerging AI capabilities and apply them thoughtfully, with appropriate attention to confidentiality and data security. Personal & Executive Support Coordinate personal appointments, travel, reservations, household vendors, and other personal matters for the CEO. Seamlessly integrate business and personal schedules. Handle confidential business and personal matters with professionalism, discretion, and sound judgment. Qualifications Bachelor's degree preferred or equivalent professional experience. Demonstrated experience supporting a CEO, founder, partner, or other senior executive in a demanding, high-performance environment. Experience in private equity, investment management, financial services, or a similarly sophisticated and fast-paced business environment is strongly preferred. Proven ability to operate as an executive partner rather than solely an administrative coordinator. Exceptional organizational, prioritization, project management, and follow-through skills. Strong business judgment, emotional intelligence, discretion, and professional presence. Excellent written and verbal communication skills. Advanced proficiency with Microsoft Office and modern productivity tools. Demonstrated experience using AI platforms such as ChatGPT, Microsoft Copilot, Claude, Gemini, or comparable tools to improve productivity and effectiveness. Experience implementing automation, digital workflows, reporting tools, or other process improvements. Ability to manage competing priorities, respond to urgent requests, and maintain accuracy under pressure. Ideal Candidate Profile The successful candidate is: A trusted right hand: Anticipates the executive's needs, understands priorities, and operates with a high degree of independence. Polished and discreet: Demonstrates exceptional judgment and professionalism when working with senior executives and confidential information. Proactive and accountable: Takes ownership, drives follow-up, and ensures commitments are fulfilled. Highly organized and resourceful: Can manage complexity, solve problems independently, and keep multiple priorities moving. Technologically fluent: Uses AI and other tools practically and effectively to improve how work gets done. Comfortable with urgency: Performs well in demanding environments where responsiveness, precision, and accountability matter. We will place greater emphasis on the quality of a candidate's prior work environment, level of executive exposure, judgment, initiative, problem-solving ability, and technology fluency than on years of experience alone. Schedule & Availability This position requires f ive days in office, no remote flexibility. Requires flexibility, including occasional early mornings, evenings, weekends, and availability for urgent business matters as needed. If you are a highly capable executive assistant/partner who combines exceptional judgment and organizational skills with strong technology and AI capabilities, we encourage you to apply. Location Mahwah NJ Apply Processing...