Facility Coordinator

The Facility Coordinator is responsible for supporting daily building operations, ensuring the workplace is safe, functional, and well-maintained for staff, customers, and visitors. This role serves as a central point of contact for maintenance requests, vendor coordination, facility repairs, and space management. The Facility Coordinator helps track work orders, schedules preventative maintenance, manages supplies, and assists with compliance and safety procedures.

Key Responsibilities

Maintenance & Repairs

Receive, prioritize, and assign maintenance work orders

Coordinate with onsite maintenance technicians, contractors, and vendors

Inspect facilities regularly to identify issues or safety risks

Track completion of work requests and follow up to ensure repairs meet standards

Facility Operations

Ensure HVAC, lighting, plumbing, and building systems operate effectively

Monitor building access, security systems, and key/credential issuance

Maintain cleanliness, sanitation, and general organization of workspaces

Assist with room setups, event prep, furniture moves, and space planning

Vendor & Contract Management

Schedule and monitor contractor activities (electrical, plumbing, cleaning, landscaping, etc.)

Verify work completion and maintain cost control

Review and update service plans and preventive maintenance schedules

Inventory & Supplies

Manage facility supplies including parts, tools, PPE, office items, and equipment

Track stock levels and reorder as needed to avoid shortages

Assist with asset tracking and lifecycle replacement

Health, Safety & Compliance

Maintain safety procedures and emergency response plans

Conduct facility walk-throughs and hazard inspections

Ensure compliance with building codes, OSHA, and company safety standards

Support recordkeeping, inspections, permits, and documentation

Administrative Duties

Create facility reports, logs, and maintenance documentation

Assist with budgeting, invoice processing, and purchasing

Communicate facility updates to staff and leadership

Skills & Qualifications

Strong organizational and multitasking ability

Excellent communication and customer service skills

Basic knowledge of building systems (HVAC, electrical, plumbing)

Ability to read work orders, manuals, safety permits

Computer/CMMS software experience preferred

Strong problem-solving and decision-making skills

Ability to work independently in fast-paced environments

Physical ability to lift/move equipment or materials as needed