Among first-line supervisors of office and administrative support workers, AI is already used for some of the tasks. Measured exposure for first-line supervisors of office and administrative support workers: 19% (some).

Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.

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Project management

About the job

About Vanderbilt School of Nursing :

With a history dating back to 1908, Vanderbilt University School of Nursing (VUSN) has a long-standing reputation for excellence in nursing, teaching, practice and research. The school offers graduate level education in the Master of Nursing, Master of Science in Nursing, Doctor of Nursing Practice and the Doctor of Philosophy* degrees (*degree awarded through the Graduate School). VUSN is a community that welcomes staff, students, faculty and colleagues from many different professional and personal backgrounds.

Key Functions and Expected Performance :

Facility Management

Oversight of all VUSN space-related needs and opportunities, on-site and off

Identify routine maintenance issues and work with internal facility resources to address

Problem solves urgent maintenance needs directly, or in consultation with Assistant Dean for Administration & Operations, concerning staffing, utilization of facilities, maintenance issues and/or use of equipment/funds

Serves as School of Nursing liaison to Plant Operations and Environmental Services

Communicate important facility-related events and issues with faculty/staff/students

Responsible for VUSN bi-annual space survey

Serve as VUSN representative to the VU Emergency Preparedness/Response Program

Acts as liaison to VU Card office to establish, maintain and schedule building and room access

Maintain and issue keys for faculty/staff/students

Work with VUSN leadership and VU Real Estate office regarding off-site leases (as appropriate)

Responsible for beginning/end of employment and related check-in/out procedures for faculty/staff/students which includes distribution/return of keys and ID badges, and granting/cancelling access to buildings and copiers

Manage copy program and related supply ordering and act as equipment maintenance point of contact

Develop and make recommendations for procedural changes that streamline programs and processes

Act as a resource for faculty/staff/students related to interpretation of facility-related policy/procedure

Ensure all policies/procedures are in compliance with University and VUSN guidelines

Prepare facility-related data for reports, meetings, grant submissions, etc.

Monitor security cameras for VUSN facilities as appropriate

Space Management

Work with Assistant Dean for Administration & Operations regarding office assignments as needed, which includes facilitating all office renovations including moves and scheduling, and assisting faculty/staff moves in conjunction with IT team

Maintain office, floor and elevator signage and directories and update as necessary

Coordinate with Senior Coordinator of Reservations and System Management on rental and overall usage of VUSN space

Serve as backup for room reservation and scheduling

Assist with setup/take down for special events (tables, chairs, etc.)

Ensure all storage facilities within VUSN are properly maintained

Facility Budget Management

Establish, manage and monitor annual budget for day-to-day operations, as well as construction-based projects which includes reviewing for any discrepancies/variance and correct as needed

Provide monthly copier use and change reports to VUSN departments

Monitor building-related funds to ensure restricted building fund accounts are utilized to their fullest extent based on the intent of the donor

Ordering building supplies and equipment as needed

Construction Management

Participate in all construction-related planning and operational meetings to achieve overall project goals within the established budgetary guidelines

Serve as key point of contact for construction-related supervisors/foremen and act as on-site liaison

Work daily with on-site construction team to coordinate facility needs and any implications to classes or personnel

Community with faculty/staff/students with pertinent information related to disruptions to daily activity, regarding construction safety

Miscellaneous Duties

Attend appropriate VU faculty-related meetings and report key issues to leadership

Perform other duties as assigned

Supervisory Relationships

This position has supervisory responsibility for the Senior Coordinator of Reservations & Scheduling.

Education and Certifications

Bachelor's degree from an accredited institution of higher education is necessary.

Master's degree from an accredited institution of higher education is preferred.

Project Management certification is preferred.

Experience and Skills

Outstanding verbal and written communication skills are required.

Strong problem-solving and organization skills are required.

Excellent interpersonal skills are required.

Supervisory experience is preferred.

Strong computer skills are required.

Five years of experience in facilities management is highly preferred.

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville , Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other characteristic protected by law.