Center Manager

Special Instructions to Applicants

Onsite requirement: two days with additional days as required by programming responsibilities. Job may require transporting program materials from UCLA Law School building to other venues. Please include a cover letter with application submission.

Department Summary

The Center of Philanthropy and Nonprofits seeks a Center Manager to manage program operations and provide administrative support. The Center Manager will serve as an integral staff member and will be supervised by the Executive Director of the Center. An ideal candidate is highly professional, attentive to detail, advances work autonously and with initiative, can hire and manage student employees, can create and implement office management systems, can work with people effectively at all levels in the organization from board members to student, has excellent communication and problem-solving skills, and enjoys purpose-driven work. Position Summary

Under the general direction of the Executive Director of the Center for Philanthropy and Nonprofits, the Center Manager's responsibilities will include: maintaining the Center's budget by developing and tracking programmatic and event-specific budgets; managing the staffing needs of the Center, including hiring and training staff; and coordinating daily workflow; and overseeing the execution of the Center's events, including conferences, lunch time talks, speaker series, and symposia. The Center Manager works with the Communications and Marketing Coordinator to manage the Center's communications and marketing needs, including drafting departmental communications and maintaining the Center's website. The Center Manager will administer the activities of the Center for Philanthropy and Nonprofits under the direction of the Executive Director and will support the needs of the Faculty Director. Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications

3-5 years Event coordination and/or office management experience. (Required)

Experience tracking payments & expenditures managing budgets. (Required)

Demonstrated ability to organize and present complex information effectively to a range of audiences as well as implement the logistical requirements of events and programs. (Required)

Familiarity with UCLA administrative procedures and organizational structures (Preferred)

Demonstrated ability to speak clearly, distinctly, and diplomatically to obtain or relay concise, relevant information, while using correct vocabulary and grammar. (Required)

Demonstrated listening skills to understand accurately instructions and to carry out tasks. (Required)

Ability to establish and maintain effective, collaborative relationships and to enlist support of all levels of faculty, staff, student, campus, and community constituencies and to mobilize team effort to accomplish Program goals. (Required)

Ability to set priorities that accurately reflect the relative importance of job responsibilities and deadlines. Ability to maintain confidentiality of sensitive information with tact and discretion (Required)

Skilled in working collaboratively to prioritize work demands and resources to meet anticipated deadlines. (Required)

Ability to take initiative, work independently, organize workflow, establish a productive work environment, and follow through on assignments with minimal supervision. (Required)

Ability to post materials online and/or search the Internet for requested information as welll as manage the redesign and maintain the Program's website and UCLA Law pages. (Required)

Familiarity and experience with, or willingness and ability to become familiar with, search-engine based research and utilizing Lexis/Nexis or Westlaw for research. (Required)

Resourceful, creative, attentive to detail, and service oriented. Able to analyze situations and define problems or objectives, identify relevant factors, formulate logical conclusions, and recognize alternatives. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree or equivalent combination of education and professional experience (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

CANRA: The position is designated as a mandatory reporter under CANRA . The employee must sign the "Statement Acknowledging Requirement to Report Child Abuse".

Interpersonal skills to communicate and interact with faculty, staff, students, vendors, and the public. (Required)

Ability to maintain confidentiality of information with tact and discretion. (Required)

Ability to travel offsite for occasional program meetings and events.

Flexibility with schedule, with proper notice, as needed to produce and attend events, including occasional early morning, evening, or weekend events.

Ability to work a minimum of two days on site at UCLA's Campus with additional days as needed for operational necessity.

Schedule

Monday - Friday 8 a.m. - 5 p.m. PT Union/Policy Covered

CX-Clerical & Allied Services Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Administrative%20Officer%202%20CX%20(40972252)

Under the general direction of the Executive Director of the Center for Philanthropy and Nonprofits, the Center Manager's responsibilities will include: maintaining the Center's budget by developing and tracking programmatic and event-specific budgets; managing the staffing needs of the Center, including hiring and training staff; and coordinating daily workflow; and overseeing the execution of the Center's events, including conferences, lunch time talks, speaker series, and symposia. The Center Manager works with the Communications and Marketing Coordinator to manage the Center's communications and marketing needs, including drafting departmental communications and maintaining the Center's website. The Center Manager will administer the activities of the Center for Philanthropy and Nonprofits under the direction of the Executive Director and will support the needs of the Faculty Director.

3-5 years Event coordination and/or office management experience. (Required)

Experience tracking payments & expenditures managing budgets. (Required)

Demonstrated ability to organize and present complex information effectively to a range of audiences as well as implement the logistical requirements of events and programs. (Required)

Familiarity with UCLA administrative procedures and organizational structures (Preferred)

Demonstrated ability to speak clearly, distinctly, and diplomatically to obtain or relay concise, relevant information, while using correct vocabulary and grammar. (Required)

Demonstrated listening skills to understand accurately instructions and to carry out tasks. (Required)

Ability to establish and maintain effective, collaborative relationships and to enlist support of all levels of faculty, staff, student, campus, and community constituencies and to mobilize team effort to accomplish Program goals. (Required)

Ability to set priorities that accurately reflect the relative importance of job responsibilities and deadlines. Ability to maintain confidentiality of sensitive information with tact and discretion (Required)

Skilled in working collaboratively to prioritize work demands and resources to meet anticipated deadlines. (Required)

Ability to take initiative, work independently, organize workflow, establish a productive work environment, and follow through on assignments with minimal supervision. (Required)

Ability to post materials online and/or search the Internet for requested information as welll as manage the redesign and maintain the Program's website and UCLA Law pages. (Required)

Familiarity and experience with, or willingness and ability to become familiar with, search-engine based research and utilizing Lexis/Nexis or Westlaw for research. (Required)

Resourceful, creative, attentive to detail, and service oriented. Able to analyze situations and define problems or objectives, identify relevant factors, formulate logical conclusions, and recognize alternatives. (Required)