Manager of Institutional Data and Analysis

Position Summary

The incumbent serves as the main institutional reporting and analysis resource for the Office of the Deans of the UCLA College. The data, analysis and reporting involved spans three key areas of information management: Reporting on key academic indicators, faculty compensation and renewal, and budgetary and financial reporting. The intersection of data in these broad areas forms the crux of the decision support system for the annual strategic planning process. Duties will include gaining and maintaining a solid understanding of derived census data sets already available from the Chancellor's Office and Office of the President, advising the Associate Deans, Deans and Chairs of the UCLA College on data definitions on reports that they are presented with, and ensuring that College data is being presented accurately and fully by other campus offices. Duties also include administering the College's faculty FTE allocations, including management of the permanent academic staffing roster and extensive local data compilation in support ongoing reporting needs and the annual strategic planning process. This will include the construction of data tables to be housed on the College's finance server and the implementation of routinized and distributed reporting via a web-based portal. The incumbent will represent the Office of the Deans as assigned on committees and will foster an environment of information sharing and consultation with the Chancellor's Office and Office of the Registrar. The UCLA College houses over 850 ladder faculty FTE, 29,000 undergraduate and graduate student majors, $900 million in annual expenditures across a broad range of fund sources, 37 academic departments and 36 interdepartmental programs, centers and institutes.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications

Demonstrated knowledge of general and cost accounting Principles and budgeting concepts. (Required)

Thorough knowledge of UCLA's fiscal and accounting policies. Understanding of the state, UCOP and campus budgeting process. Thorough knowledge of various UCLA fund sources and their restrictions.

Thorough knowledge of UCLA policies and procedures governing academic resources and salaries, faculty renewal and faculty relocation.

Thorough knowledge of the academic personnel review process and underlying policies.

Strong understanding of the UCLA Registrar system and the underlying policies and procedures that relate to students and courses. (Preferred)

Demonstrated advanced skill in using spreadsheet and database software and constructing queries and reports via SQL statements. Demonstrated skill in the design of relational database structures. (Required)

Expert user of UCLA's QDB with a thorough understanding of the EDB appointment and distribution line mechanism. (Preferred)

Ability to identify and analyze complex issues and think strategically to formulate alternative solutions and articulate the considerations involved. (Required)

Skill in organizing material, information, and time in a systematic way to optimize efficiency and meet various internal and campus deadlines. (Required)

Ability to effectively communicate information orally and in writing to broad constituencies with persuasion, good judgment and tact. (Required)

Skill in writing concise, logical and grammatically correct analytical reports, recommendations, and correspondence. (Required)

Strong interpersonal skills to work effectively as part of a team and with a diverse population of managers and offices. (Required)

Ability to manage a project through from design to completion while balancing against competing tasks. Ability to approach issues with deftness as needed even if some information is unavailable. (Required)

Ability to represent the office in a positive and professional manner with outside constituencies and to engage in discussions in a balanced manner as both diplomatic and convincing. Ability to create win-win situations. (Required)

Ability to maintain a high level of confidentiality and properly handle sensitive information and situations. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree In related area and / or equivalent experience / training (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 a.m. to 5:00 p.m. Union/Policy Covered

99-Policy Covered Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Institutional%20Research%20Analyst%204%20(40036583)

The incumbent serves as the main institutional reporting and analysis resource for the Office of the Deans of the UCLA College. The data, analysis and reporting involved spans three key areas of information management: Reporting on key academic indicators, faculty compensation and renewal, and budgetary and financial reporting. The intersection of data in these broad areas forms the crux of the decision support system for the annual strategic planning process. Duties will include gaining and maintaining a solid understanding of derived census data sets already available from the Chancellor's Office and Office of the President, advising the Associate Deans, Deans and Chairs of the UCLA College on data definitions on reports that they are presented with, and ensuring that College data is being presented accurately and fully by other campus offices. Duties also include administering the College's faculty FTE allocations, including management of the permanent academic staffing roster and extensive local data compilation in support ongoing reporting needs and the annual strategic planning process. This will include the construction of data tables to be housed on the College's finance server and the implementation of routinized and distributed reporting via a web-based portal. The incumbent will represent the Office of the Deans as assigned on committees and will foster an environment of information sharing and consultation with the Chancellor's Office and Office of the Registrar. The UCLA College houses over 850 ladder faculty FTE, 29,000 undergraduate and graduate student majors, $900 million in annual expenditures across a broad range of fund sources, 37 academic departments and 36 interdepartmental programs, centers and institutes.

Demonstrated knowledge of general and cost accounting Principles and budgeting concepts. (Required)

Thorough knowledge of UCLA's fiscal and accounting policies. Understanding of the state, UCOP and campus budgeting process. Thorough knowledge of various UCLA fund sources and their restrictions.

Thorough knowledge of UCLA policies and procedures governing academic resources and salaries, faculty renewal and faculty relocation.

Thorough knowledge of the academic personnel review process and underlying policies.

Strong understanding of the UCLA Registrar system and the underlying policies and procedures that relate to students and courses. (Preferred)

Demonstrated advanced skill in using spreadsheet and database software and constructing queries and reports via SQL statements. Demonstrated skill in the design of relational database structures. (Required)

Expert user of UCLA's QDB with a thorough understanding of the EDB appointment and distribution line mechanism. (Preferred)

Ability to identify and analyze complex issues and think strategically to formulate alternative solutions and articulate the considerations involved. (Required)

Skill in organizing material, information, and time in a systematic way to optimize efficiency and meet various internal and campus deadlines. (Required)

Ability to effectively communicate information orally and in writing to broad constituencies with persuasion, good judgment and tact. (Required)

Skill in writing concise, logical and grammatically correct analytical reports, recommendations, and correspondence. (Required)

Strong interpersonal skills to work effectively as part of a team and with a diverse population of managers and offices. (Required)

Ability to manage a project through from design to completion while balancing against competing tasks. Ability to approach issues with deftness as needed even if some information is unavailable. (Required)

Ability to represent the office in a positive and professional manner with outside constituencies and to engage in discussions in a balanced manner as both diplomatic and convincing. Ability to create win-win situations. (Required)

Ability to maintain a high level of confidentiality and properly handle sensitive information and situations. (Required)