Business Operations & Administration Manager

Diazyme, an affiliate of General Atomics, is a cGMP and ISO 13485 certified medical device manufacturer. Diazyme uses its proprietary enzyme technologies to develop diagnostic reagents which can be used on most automated chemistry analyzers in user-friendly formats. Their products include test kits for diagnosis of cardiovascular disease, liver disease, cancer markers, renal disease, diabetes, and electrolytes. Diazyme Laboratories, Inc. (Company) is seeking a highly organized, detail-oriented, and versatile Business Operations & Administration Manager to support the Company's day-to-day business operations. This position will have a broad cross-functional scope, including document and contract review, financial accounting, accounts receivable and aging management, Bill of Materials (BOM) management, administrative operations, customer communication, and coordination with various departments at the parent company headquarters. The ideal candidate will be a strong communicator who can independently manage multiple responsibilities, work directly with customers during the document and contract review process, review and maintain accurate financial and operational records, and effectively coordinate information and activities between customers, the company, and parent company support teams. DUTIES AND RESPONSIBILITIES: 1. Document & Contract Management Review, organize, and maintain Company documents, business agreements, contracts, purchase orders, and other operational documentation. Coordinate the internal review and approval of contracts with parent company support staff and customers. Track contract status, renewal dates, obligations, and required follow-up actions. Maintain accurate and organized records of contracts and other business documents. 2. Financial Accounting Review financial and operational records for accuracy. Review monthly financial reporting, budget tracking, and account reconciliation. Prepare Company quarterly and year-end forecasts and budgets. Prepare quarterly and year-end financial reporting presentations and make presentations to the headquarters. Support financial and accounting activities, including accounts payable, accounts receivable, expense tracking, invoicing, payment processing, and account reconciliation: Manage team that generates and maintains accounts receivable aging reports and monitors outstanding customer balances. Manage team that monitors and follows up with customers regarding overdue invoices and outstanding payments. Manage team that coordinates with customers and internal sales/finance teams to resolve payment discrepancies, billing issues, and outstanding account balances. Manage team that monitors customer payment status and provides regular updates to management and headquarters. Coordinate with external accountants and parent company finance/accounting teams as needed. Analyze accounts receivable, cash flow, expenses, and other financial information. 3. Bill of Materials (BOM) & Product Data Management Review Bills of Materials for products and/or reagent kits. Coordinate BOM updates resulting from changes in raw materials, components, packaging, suppliers, or product specifications. Ensure accurate records of component numbers, descriptions, quantities, costs, and related product information. Work with purchasing, manufacturing, R&D, quality, and headquarters teams to ensure BOM information is accurate and current. Support product cost analysis and monitoring of changes in material costs. Review appropriate documentation and provide approval of BOM changes. 4. Parent Company Liaison & Cross-Functional Coordination Serve as a key liaison and facilitate communication and information flow between the local organization and parent company support teams to include finance, accounting, purchasing, quality, shipping/receiving, and facility management. 5. Administrative Management Manage general office and administrative operations. Support Company leadership with special projects and other operational initiatives. Develop and improve administrative procedures to increase operational efficiency. We recognize and appreciate the value and contributions of individuals with diverse backgrounds and experiences and welcome all qualified individuals to apply.