Legal Administrative Assistant

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Looking for a stable legal support role where you can work closely with attorneys, leverage your transactional experience, and maintain a healthy work-life balance? This opportunity offers a 35-hour work week, hybrid flexibility, and the chance to support both Corporate and Intellectual Property practices within a respected law firm.

Legal Administrative Assistant

Salary: $85,000 – $95,000

Why This Opportunity Stands Out:

• 35-hour work week with hybrid flexibility (3 days in office / 2 days remote) • Opportunity to support both Corporate and Intellectual Property attorneys • Join a growing Chicago office with a collaborative, team-oriented culture • Work directly with partners and gain exposure to sophisticated transactional matters • Strong emphasis on long-term stability and career development • Downtown Chicago location with convenient access to public transportation • Training and development opportunities to expand legal and administrative skills • Respected law firm environment with established processes and support

Key Responsibilities for the Legal Administrative Assistant:

• Manage attorney calendars, meetings, travel arrangements, and client communications • Prepare, format, proofread, and organize legal correspondence and transactional documents • Handle time entry, billing support, expense reports, matter intake, and file management • Maintain document management systems, client records, and matter information • Support patent and trademark filings, portfolio management, and USPTO-related documentation • Coordinate with clients, attorneys, foreign associates, and vendors to support ongoing matters

Qualifications for the Legal Administrative Assistant:

• 3+ years of Legal Administrative Assistant or Paralegal experience • Experience supporting corporate, transactional, or business attorneys • Strong Microsoft Office skills, particularly Microsoft Word • Experience with billing, time entry, expense reporting, matter management, and document management systems • Trademark, patent, or Intellectual Property experience preferred

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EB-1057858269