Administrative Assistant Traineeship
Upstate Medical University
Syracuse, NY · Posted November 3, 2026
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November 2026
- #2Cities where the biggest share of jobs do not need a four-year degree25% · of 100
- #3Cities where the biggest share of jobs do not need a four-year degree in the Northeast25% · of 38
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- #6Cities with the most jobs that do not need a four-year degree in the Northeast70 jobs · of 36
- #6Best all-round cities for new graduates in the Northeast58 / 100 · of 26
How AI is used in this kind of work
Among secretaries and administrative assistants, except legal, medical, and executive, AI is already used for a large share of the tasks. Measured exposure for secretaries and administrative assistants, except legal, medical, and executive: 45% (high).
Share of this job’s tasks that AI is already used for at work, from real usage. It is not a forecast of job loss, and a low number means no use seen yet. Source: Anthropic Economic Index.
About the job
Job Summary:
The Administrative Assistant will help support high-level day to day operations for the Pulmonary and Critical Care Division. This position will coordinate and manage faculty scheduling for all physicians within the division (except for the division chief) as well as prepare and organize important and sensitive documents. The Administrative Assistant is a vital part of the daily operations for the Division as a whole. Responsibilities include, but are not limited to: supporting the daily administrative needs of the Division Chief, Practice Administrator, and all faculty and learners within the division as needed.
Minimum Qualifications:
New York State Department of Civil Service Eligible List or eligible for transfer.
or
Open competitive (Non-competitive, NY HELPS) Qualifications:
If you are not currently on the NYS Department of Civil Service Eligible list for the Administrative Assistant 1 title or are not currently a permanent Administrative Assistant 1, SG11, you may be eligible to be considered for appointment at the Traineeship Level, see below the requirements to be considered for appointment to a Traineeship.
*Administrative Assistant Trainee 1 Transfer Eligibility Requirement:* You must be a qualified employee of New York State and have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).
Link to qualifying titles: https://www.cs.ny.gov/examannouncements/announcements/38701titles.cfm
Work Days:
Schedule is based on a 40 hour work week. Monday-Friday Day shift
Message to Applicants:
Position Status: Permanent
*Now accepting non-competitive NY HELPS applications*
Recruitment Office: Human Resources