Judicial Administrative Support Specialist (JS-10)

Summary

The Judicial Administrative Support Specialist position is located in the Office of the Clerk of the Court for the Superior Court and works under the supervision of the Clerk of the Court and Deputy Clerk of the Court. The incumbent provides administrative, procedural, and logistical support to the Office of the Clerk of the Court and judicial chambers, facilitating the efficient and effective management of daily operations, coordination of activities, and execution of administrative functions.

Duties

Brief Duties of the Position: The Judicial Administrative Assistant performs a wide variety of administrative duties, which include but are not limited to the following: Serves as the point of contact for judicial officers and their staff on issues related to chambers, courtrooms, office supplies, equipment, parking, signage, furniture, and office maintenance. Coordinates administrative and logistical arrangements for chambers relocations, courtroom transitions, judicial investitures, installation ceremonies, and other official Court events in collaboration with judicial officers, chambers staff, and the appropriate Court division. Coordinates access to judicial library resources and legal research tools, including LexisNexis, in collaboration with the Special Operations Division and other designated offices. Provides administrative and procedural guidance and training to judicial chambers staff. Develops, updates, and maintains procedural manuals, training materials, reference guides, and other resources to promote consistency and efficiency in judicial administrative operations. Utilizes automated systems, databases, and electronic service portals to process and track administrative requests, maintain records, collect and analyze operational data, and prepare reports supporting workload management, resource planning, and administrative decision-making. Coordinates special projects and administrative initiatives for the Office of the Clerk of the Court, including developing timelines, monitoring milestones, communicating with stakeholders, and identifying opportunities to streamline workflows, improve service delivery, and leverage emerging technologies. Exercises sound judgment, discretion, and professionalism in responding to inquiries, resolving administrative matters, and handling sensitive judicial, personnel, and administrative information in accordance with applicable Court processes and procedures. Performs other related duties as assigned.

Qualifications

High School diploma or G.E.D. plus six (6) years of administrative or clerical experience working in a general office, public service setting, or court environment. Some familiarity with the judicial system or legal terminology is preferred. Education Substitution (You only need to submit education proof if qualifying based on a degree) An associate's degree plus four (4) years of general secretarial or clerical experience working in a general office, public service setting, or court environment. Some familiarity with the judicial system or legal terminology is preferred. A bachelor's degree plus two (2) years of general secretarial or clerical experience working in a general office, public service setting, or court environment. Some familiarity with the judicial system or legal terminology is preferred. The incumbent should be an enthusiastic and engaged professional who enjoys working with a diverse group of Court personnel and customers and lives the DC Courts' values of Accountability, Excellence, Fairness, Integrity, Respect, and Transparency.

Requirements

Must be a current District of Columbia Courts Employee. All eligible employees please refer to Personnel Policy 0210 and 0200.

Education

You must upload a copy of your college transcript or degree for consideration if you qualify based on education higher than a high school diploma. The transcript must show the name of the college or university, your name, degree conferral date, a list of courses with credit hours, major(s), and grade-point average or class ranking. Foreign Education: If you are using foreign education to meet qualification requirements, you must upload a Certificate of Foreign Equivalency with your transcript at the time of application to receive credit for that education. For further information, visit: https://sites.ed.gov/international/recognition-of-foreign-qualifications/

How you will be evaluated

Upon receipt of your complete application package, a review of your application will be made to ensure that you meet the basic qualification requirements. Answers submitted in the questionnaire must be supported on your resume. Your resume must reflect the relevant experience and that you meet the minimum qualifications or your application will not be considered. You may preview the assessment questionnaire by clicking here:https://apply.usastaffing.gov/ViewQuestionnaire/13107837

How to apply

Please read the entire announcement and all the instructions before you begin the application. To apply and be considered for this position, you must complete all required questionnaires and assessments and submit all required documentation as specified in the How to Apply and Required Documents section. The complete application package must be submitted by 11:59 PM (ET) on the closing date of the announcement to receive consideration. The application process is as follows: 1. Click the Apply Online button. 2. Answer the questions presented in the application and attach all necessary supporting documentation. 3. Click the Submit Application button before 11:59 PM (ET) on the announcement closing date. To update your application, including supporting documentation: During the announcement open period, return to your USAJOBS account, find your application record, and click Edit my application. This option will no longer be available once the announcement has closed. To view the announcement status or your application status, click on this: https://www.usajobs.gov/Help/how-to/application/status/. Your application status page is where you can view your application status, USA Hire assessment completion status, and review your notifications sent by the hiring agency regarding your application.

Other information

This job is being filled by an alternative hiring process and is not in the competitive Federal civil service. All required information must be received by the vacancy announcement closing date.