Back-Up Administrative Coordinator

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Position Summary

The Back-Up Administrative Coordinator provides operational and administrative support for store leadership by assisting with personnel administration, payroll processing, hiring support, records management, scheduling, and general office functions. This position serves as a trained backup to the Administrative Coordinator and helps ensure accurate, timely, and confidential handling of administrative responsibilities. Key Responsibilities Administrative Support

Provide administrative support to store leadership and department managers.

Maintain organized and accurate personnel, payroll, and operational records.

Assist with filing, record retention, and data entry activities.

Prepare reports, correspondence, schedules, and other administrative documents.

Support communication between store departments and division support teams.

Human Resources & Hiring Support

Assist with new hire onboarding and employment documentation.

Support hiring activities, including interview scheduling and candidate communications.

Help maintain personnel files and confidential employee records.

Assist associates with employment-related questions and requests.

Ensure compliance with company policies and employment procedures.

Payroll & Timekeeping

Assist with payroll processing and timekeeping administration.

Review time records for accuracy and report discrepancies to leadership.

Process payroll-related documentation within established deadlines.

Maintain confidentiality of employee compensation and payroll information.

Office Operations

Answer and direct phone calls, emails, and visitor inquiries professionally.

Maintain office supplies and administrative resources.

Coordinate scheduling and meeting arrangements as needed.

Support store audits, compliance reviews, and operational reporting requirements.

Assist with invoice processing and other administrative business functions.

Compliance & Record Management

Ensure confidentiality of employee and business information.

Support compliance with company policies, labor regulations, and administrative procedures.

Maintain accurate records in accordance with company retention guidelines.

Assist with the completion and tracking of required documentation.

Leadership Support

Serve as the Administrative Coordinator's backup during absences.

Support store leadership with special projects and administrative initiatives.

Collaborate with department managers to ensure administrative needs are met.

Promote a professional, organized, and customer-focused work environment.

We also provide a variety of benefits including:

Competitive wages paid weekly

· Access to up to 50% of your earned wages before payday, via our partnership with Stream

Associate discounts

Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)

Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits

Leaders invested in your training, career growth and development

An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values – Click below to view video: ACI Values

A copy of the full job description can be made available to you.

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey!

Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw’s, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson’s Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico’s Community Markets, King’s, Balducci’s, and Albertson’s Market Street.

Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company’s success.

Bring your flavor

Building the future of food and well-being starts with you. Join our team and bring your best self to the table.

Disclaimer

The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.

Albertsons is an Equal Opportunity Employer

This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.

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