Senior Manager Accounts Payable & Procurement

Category: Finance / Accounting

Location: Alexandria, Virginia

Work Arrangement: Hybrid

Type: Full-time/Flex

Non profit is seeking a Senior Manager Accounts Payable & Procurement.

Hours/Schedule : Full time flexible

Job Type : Contract to Perm

Location Requirements : On site 2 days every other week in Alexandria, VA

Rate : $50 – $54/hour

Job Description : Reporting to the Finance Director, the Senior Manager Accounts Payable & Procurement is responsible for overseeing and managing the efficient procurement process, including accurate processing of all accounts payable transactions within the organization and contract management. Ensures compliance with company policies and procedures and maintaining strong relationships with vendors and internal stakeholders. Drives process improvements and uses technology to enhance efficiency and accuracy in the procurement process. The successful Accounts Payable Manager will demonstrate initiative, problem solving, agility, inclusivity, and team player experience. The ideal candidate will have experience working within a high-performing team and demonstrate success working across and supporting mission-based organizations. The Sr. Manager Accounts Payable must thrive on initiative, problem solving, agility, operate inclusively and demonstrate teamwork.

Responsibilities :

Accounts Payable Operations

Oversee the end-to-end operations for entire accounts payable cycle: contract tracking & validation, invoice processing, payment runs, and expense report management. Ensure all payments are processed accurately, in a timely manner, and in compliance with company policies and regulatory requirements. Manage corporate credit card program and employee expense cards. Develop and enforce accounts payable policies and procedures. Serve as system admin for automated procurement tool.

Vendor Management

Design and implement an end-to-end procurement process that aligns with the organization’s financial policies. Establish and maintain strong relationships with vendors and suppliers. Resolve escalated vendor issues, discrepancies, or disputes effectively and professionally. Ensure accurate and encrypted vendor records, including banking information and tax documents (e.g., W-9s). Manage relationship with the organization’s external travel vendor. Facilitate most efficient and low-cost method to pay vendors.

Compliance and Internal Controls

Implement and monitor internal controls to safeguard company assets and prevent fraud. Ensure compliance with tax regulations, including sales/use tax and 1099 reporting requirements. Collaborate with auditors to support internal and external audit requests and to ensure accuracy and compliance. Ensure invoices are recorded consistently with budget.

Process Improvement and Technology Utilization

Identify and implement opportunities for process automation and efficiency improvements within the AP workflow. Leverage AP automation tools and ERP systems to streamline processes and reduce manual effort. Manage the implementation of AI within the procurement system, reviewing outputs and setting up guardrails. Stay informed about changes in accounting regulations, emerging technologies and best practices in accounts payable management. Oversee the implementation and maintenance of accounts payable software and systems. Participate in new ERP selection and implementation.

Reporting and Analysis

Prepare AP metrics and reports, including aging reports, travel policy deviations and vendor spend analyses. Reconcile prepaid accounts monthly. Monitor key performance indicators (KPIs) to track team performance and identify areas for improvement.

Other duties as assigned within scope of the role.

Qualifications :

Education

Bachelor’s degree in accounting, finance or a related field or equivalent professional experience.

Required Knowledge

7+ Years of experience in Finance, Account Payable or Supply Chain Management. Strong understanding of accounting principles, financial regulations, and tax compliance. Proficiency in the use of accounting software and ERP systems. Knowledge of automated accounts payable/procurement systems. Advanced Microsoft Excel skills.

Experience Required

Proven experience in accounts payable management, with a minimum of 5 years of relevant experience. Experience in a managerial position.

Skills & Abilities

Strong analytical and problem-solving abilities. Excellent organizational skills with the ability to prioritize and manage multiple tasks. Effective communication and interpersonal skills to build relationships with internal and external stakeholders. Proven track record of process improvements and automation.

FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills, and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business needs.

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