Senior Administrative Support Specialist

Position Summary

Odyssey has an exciting opportunity for a Senior Administrative Support Specialist providing support to the Command, Control, Communications, and Battle Management Division (C3BM) C3C Kessel Run (KR) Division Front Office Group.

This is a full-time position at Hanscom AFB, Bedford, MA.

Responsibilities

Duties includ e, but not limited to :

Provide administrative and operational support to government leadership and acquisition program teams.

Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.

Track and monitor action items, taskings, suspense dates, and program deliverables.

Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.

Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.

Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.

Manage leadership calendars, conference room schedules, and organizational scheduling requirements.

Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.

Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.

Maintain program files, records, and document repositories in accordance with organizational procedures.

Assist with workflow management, office operations, and process improvement initiatives.

Coordinate, analyze, distribute, and track organizational taskings and responses.

Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).

Respond to routine inquiries, answer telephones, and provide administrative customer support.

Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.

Qualifications

Citizenship: Must be a US citizen

Minimum Required Qualifications

Clearance : Must have and be able to maintain a Secret level clearance

Preferred Qualifications

Education: Bachelor's Degree in a realted field

Years of experience: 10+ years of experience with related experience in the DoD

Technical Skills:

Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Experience utilizing the Defense Travel System (DTS)

SharePoint administration and document management

Calendar management and executive scheduling support

Meeting coordination and virtual collaboration platforms (Microsoft Teams)

Action item, suspense, and workflow tracking

Preparation of executive correspondence, reports, and briefing materials

Records management and file maintenance in accordance with DoD policies

Data collection, analysis, and administrative reporting

Experience supporting DoD acquisition or program management offices

Knowledge of Air Force organizational structures and administrative processes

Interpersonal Skills:

Strong written and verbal communication skills

Exceptional organizational and time management abilities

Ability to manage multiple priorities and competing deadlines

Professional demeanor when interacting with senior military and civilian leadership

Strong attention to detail and accuracy

Excellent customer service and stakeholder engagement skills

Ability to work independently with minimal supervision

Strong problem-solving and critical-thinking abilities

Collaborative team player capable of working across diverse organizations

Ability to handle sensitive and confidential information with discretion

Adaptability in a fast-paced, mission-focused environment

Proactive mindset with a continuous process-improvement approach

Strong relationship-building and coordination skills

Ability to anticipate leadership needs and respond effectively

High level of professionalism, reliability, and accountability

Additional Information

Location: Hanscom AFB, Bedford, MA

Onsite: 5 days per week

#LI-KM1

Company Overview

Odyssey is a world-class technical, engineering, and integration company serving the warfighting ecosystem with airborne integration, ISR, C2, and warfighter readiness capabilities. Odyssey meets the military’s operational needs by integrating layered defense systems from equipment, technology, and services to data, information, and business operations. We streamline defense acquisition and sustainment, engineering the technical battlefield with domain-specific proficiency to ensure lethality. Odyssey is dedicated to excellent contract execution, peak organizational performance, and fostering a workplace built on employee care.

Odyssey is proud to live out our core values of commitment, ambition, and respect in our work and communities through OdysseyCares, a philanthropic group focused on giving back through direct donations, an employer match program, and volunteering events.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

Please Note:

Final compensation for this position will be determined by various factors such as the Federal Government contract labor categories and contract wage rates, relevant work experience, specific skills and competencies, geographic location, education, and certifications.

This position is filled through continuous recruitment and will remain open until a sufficient pool of applications has been received.Hired applicants may be eligible for benefits, including but not limited to, medical, dental, vision, life insurance, Tricare supplement, short-term disability, long-term disability, 401(k) match, flexible spending accounts, health savings accounts, employee assistance program, learning and development benefit, paid time off, and holidays.Odyssey Benefits