Purchasing Manager

Leadership here is close to the work and easy to reach, and leaders say plainly what they need and what success looks like. As a smaller organization, people wear several hats and their contributions are visible, so initiative and follow-through are genuinely noticed. Every customer project is built to order, and the team takes real pride in personal service and getting the details right. Leaders are also open to fresh thinking and actively encourage smarter tools and technology over old habits.

This role sits at the center of every project, turning each sales order into a coordinated plan for parts, equipment, and deliveries. You will own purchasing and inventory for one-of-a-kind jobs that can run as long as two years, sequencing orders so materials arrive when they are needed rather than sitting idle. There is real room to build here, replacing informal tracking with clear, shared systems and modern tools. You will also lead and develop the purchasing and parts team.

Role Responsibilities

Lead all purchasing for equipment, parts, stock inventory, and other goods and services, owning an accurate and timely purchase order process.

Manage vendor relationships and negotiate pricing, payment terms, freight, lead times, and purchasing agreements.

Partner with Sales to confirm equipment orders are correctly specified, and coordinate ordering, shipping, receiving, and expediting to meet customer commitments.

Keep Project Management and Sales ahead of ETAs, backorders, substitutions, and shortages that could affect customers or schedules.

Set and monitor inventory levels based on demand, lead times, and seasonality, flagging excess, obsolete, or insufficient stock early and keeping system data accurate.

Ensure equipment and inventory are accurately costed, approve supplier invoices, and resolve receiving, pricing, and reconciliation discrepancies with Accounting, including final material cost review before invoicing.

Build and enforce documented purchasing procedures and track performance metrics such as supplier performance, order accuracy, lead times, and backorders.

Resolve root causes of purchasing and supplier issues and continuously find ways to lower costs, reduce inventory investment, and improve service levels.

Manage, coach, and develop purchasing and parts staff, escalating significant issues to the Business Manager early with a recommended solution.

Qualifications

5+ years of progressively responsible experience in purchasing, supply chain, inventory, or a related field.

Bachelor's degree in Supply Chain Management, Business, Operations, Finance, or a related field preferred; equivalent relevant experience may be considered.

Experience in agricultural equipment, manufacturing, distribution, or a similar industry preferred.

Experience with ERP, purchasing, and inventory management systems strongly preferred.

Prior leadership or supervisory experience strongly preferred.

Solid command of purchasing, inventory management, and supplier management principles.

Proven ability to negotiate pricing, terms, lead times, and supplier agreements.

Sound business judgment, including how purchasing and inventory decisions affect cash flow, profitability, customer service, and working capital.

Strong analytical and problem-solving skills with a practical, hands-on approach.

Highly organized, accurate, and detail-oriented.

Able to juggle multiple priorities and deadlines in a fast-paced environment.

Advanced Microsoft Excel skills and strong overall computer proficiency.

Clear, effective written and verbal communication.

Able to work effectively across Sales, Operations, Accounting, and other departments.

Leads by example and holds a team to consistent, documented processes.

Valid driver's license and acceptable driving record.