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Position Summary

The Subcontracts Administrator is primarily responsible for the administrative management of site subcontracting activities. This role supports the preparation and maintenance of various subcontract logs and trackers, processes invoices and payments using dedicated systems, assists in the preparation of Service Orders for site activities, and provides general support to subcontracting activities as required under the guidance of the Subcontract Manager. The position ensures accurate and timely subcontract administration in line with project needs and internal procedures.

This is a fully onsite position supporting the Commonwealth LNG (CWLNG) Project near Lake Charles, Louisiana USA working onsite in a construction environment is a condition of employment. If you are not willing or able to work onsite in Louisiana, please do not apply. Remote and hybrid work arrangements are not available for this position.

Functional Responsibilities

Establish and maintain subcontract files and documentation in accordance with company procedures.

Maintain subcontract filing systems and coordinate with central document control.

Assist with vendor setup processes, including coordination of pre-qualification requirements.

Support managers and administrators with subcontractor invoice issues.

Manage subcontracting activities for high-value construction materials, equipment, and services.

Support subcontracting processes across project phases, adherence to subcontracting processes and internal controls.

Prepare and manage subcontracting documentation and procurement records under the guidance of the Subcontracts Manager including the support for preparation of additional site-based bidding and subcontract awards.

Source and pre-qualify subcontractors and suppliers.

Supporting the preparation and issue Requests for Quotation (RFQs), calls for tenders, and related documentation.

Coordinate Requests for Information (RFIs) and tender clarifications.

Analyze quotations, prepare bid tabulations, and support the Subcontract Manager in the supplier selection.

Maintain subcontractor databases and ensure proper documentation management.

Ensure procurement and subcontract documentation is properly entered, tracked, and distributed.

Coordinate logistics and scheduling for internal and subcontractor meetings.

Maintain accuracy and integrity of subcontract records and reporting data.

Provide reporting and analysis related to subcontract cost, productivity and performance metrics.

Administer subcontracts during execution including change orders, back-charge management and subcontract closeout.

Required Qualifications

Bachelor’s degree required in Business Administration or equivalent relevant 4 years of experience.

Minimum of 3 - 5 years' experience working in a construction field project environment within the oil & gas energy industry whether in subcontracting, procurement or construction related roles

Strong organizational and administrative skills with attention to detail in data accuracy.

Effective written, verbal and interpersonal communication skills in a team environment.

Ability to analyze problems and recommend solutions.

Basic knowledge of purchasing or supply chain concepts preferred.

Proficiency in Microsoft Excel applications with basic analytical and reporting capabilities

Ability to handle confidential information with discretion and professionalism.

Demonstrated initiative and ability to complete tasks independently to meet deadlines effectively.

Willingness to learn and develop within subcontract management functions.

Additional Information

No sponsorship or relocation assistance available.

Candidates must be legally authorized to work in the United States without current or future sponsorship.

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