Litigation Legal Assistant

An experienced litigation legal assistant is needed to support a busy civil litigation practice from a Nashville office. This position provides comprehensive legal and administrative support throughout active matters, including preparing pleadings and discovery, managing court filings, tracking deadlines, maintaining case files, and coordinating attorney schedules.

The ideal candidate brings at least three to five years of civil litigation experience and a strong understanding of the litigation process. Because this position supports matters filed in California, candidates should also have experience with filing and e-filing requirements in California state and federal courts. Strong organization, technical proficiency, and the ability to independently manage competing priorities are essential.

Litigation Legal Assistant Responsibilities

Format, proofread, edit, and finalize pleadings, discovery, correspondence, and other legal documents.

Prepare documents for filing and service in state and federal courts.

File and e-file pleadings and other documents in California courts.

Serve discovery, pleadings, and other case-related materials.

Maintain accurate attorney calendars and track important litigation deadlines.

Schedule appointments, meetings, hearings, depositions, and other case-related events.

Monitor upcoming deadlines and help ensure assignments are completed on time.

Open, maintain, organize, and close electronic and physical case files.

Process and scan incoming correspondence and case materials.

Maintain organized records throughout the lifecycle of each matter.

Assist attorneys with additional litigation and administrative assignments as needed.

California Court Filings & Litigation Support

The litigation legal assistant will support civil litigation matters requiring familiarity with California court procedures and filing requirements.

Prepare documents for California state and federal court filings.

Review filing materials for formatting and completeness.

Coordinate electronic filing and service.

Maintain familiarity with applicable filing procedures and requirements.

Track filing confirmations and related deadlines.

Assist with discovery document preparation and service.

Organize pleadings, correspondence, discovery, and other case materials.

Apply knowledge of the litigation lifecycle when prioritizing assignments and deadlines.

Communicate filing and scheduling information to attorneys and other team members.

Candidates should be comfortable independently handling routine litigation support responsibilities while recognizing when attorney input or additional guidance is required.

Attorney & Administrative Support

Manage attorney calendars using Microsoft Outlook.

Coordinate meetings, appointments, and other professional commitments.

Make attorney travel arrangements.

Prepare and process expense reimbursements.

Assist with incoming mail and document distribution.

Maintain professional communications with clients and outside parties.

Coordinate with opposing counsel, court reporters, court personnel, and other legal professionals.

Respond to attorney and internal team requests in a timely manner.

Handle confidential client and case information with appropriate discretion.

Support multiple priorities while maintaining accuracy and responsiveness.

Qualifications

3–5+ years of civil litigation legal support experience.

Strong knowledge of the litigation process.

Experience with California state and federal court filing and e-filing requirements.

Experience preparing, formatting, proofreading, and finalizing pleadings and discovery.

Strong calendaring and deadline-management skills.

Familiarity with legal terminology and litigation procedures.

Excellent organizational skills and attention to detail.

Strong proofreading abilities.

Excellent written and verbal communication skills.

Ability to prioritize assignments and meet competing deadlines.

Ability to work independently and take ownership of assigned responsibilities.

Ability to collaborate effectively with attorneys and other legal professionals.

Professional communication skills when interacting with clients, opposing counsel, court personnel, and vendors.

Dependable and punctual approach to work.

Ability to adapt to changing priorities within a busy litigation practice.

Technology Skills

Candidates should have advanced proficiency with technology commonly used in a litigation practice, including:

Microsoft Word

Microsoft Outlook

Adobe Acrobat

Electronic court filing systems

Standard document-production and office technology

Experience with FileSite, iManage, or a comparable document management system is preferred but not required.

Position Details

Location: Nashville, TN

Work Arrangement: Hybrid

Experience: 3–5+ years of civil litigation experience

Primary Focus: Civil litigation support

Court Experience: California state and federal courts

Technology: Microsoft Word, Outlook, Adobe, and electronic filing systems

Document Management: FileSite/iManage experience preferred

This litigation legal assistant opportunity is well suited for an experienced legal support professional who can independently manage the administrative and procedural demands of active civil litigation matters. The position combines substantive document preparation and court filing responsibilities with calendaring, case organization, attorney support, and frequent coordination with professionals inside and outside the firm.

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