Transactional Legal Assistant

An experienced transactional legal assistant is needed to provide high-level administrative and organizational support to corporate attorneys in a busy Nashville law firm office. This position works closely with multiple attorneys on transactional matters, providing hands-on assistance with legal documents, entity filings, closings, calendars, deadlines, billing, and other day-to-day practice needs.

The ideal candidate brings at least five years of transactional legal support experience and is comfortable balancing multiple priorities in a deadline-driven environment. Strong document skills, proactive organization, and the ability to follow transactions through important milestones will be essential to success.

Transactional Legal Assistant Responsibilities

Draft, edit, proofread, format, and finalize legal documents and correspondence.

Assist with contracts, agreements, closing documents, letters, and other transactional materials.

Prepare documents related to corporate formations, amendments, and other entity matters.

Review documents for accuracy, consistency, formatting, and completeness.

Ensure materials meet applicable legal and internal document standards.

Prepare and organize closing binders.

Maintain transaction checklists and track outstanding deliverables.

Assist attorneys with document execution and closing preparation.

Maintain organized electronic matter files and transaction records.

Help ensure time-sensitive assignments progress according to schedule.

Transaction & Closing Coordination

The transactional legal assistant will play an important role in keeping attorneys organized throughout active corporate matters and transactions.

Track key dates, filing requirements, deadlines, and follow-up items.

Monitor transaction checklists and outstanding deliverables.

Coordinate meetings, conference calls, and closings.

Communicate professionally with clients, opposing counsel, and third parties regarding scheduling and logistics.

Help coordinate document signatures and closing materials.

Maintain attorney calendars and communicate upcoming deadlines.

Assist with closing preparation and final transaction documentation.

Organize completed documents and materials following closings.

Attorney & Administrative Support

Provide administrative support to multiple corporate attorneys.

Coordinate attorney calendars and meeting schedules.

Enter and maintain attorney time records.

Prepare and process expense reports.

Assist with billing coordination and related administrative requests.

Arrange business travel and prepare itineraries.

Coordinate meeting logistics and other administrative needs.

Respond to routine internal and external communications.

Maintain confidentiality when handling sensitive client and business information.

Provide additional practice support as transaction and attorney needs require.

Qualifications

5+ years of transactional legal support experience.

Experience supporting multiple attorneys preferred.

Previous experience within a mid-size or large law firm or comparable professional environment preferred.

High school diploma or equivalent required.

Bachelor’s degree is a plus.

Experience drafting, proofreading, formatting, and finalizing legal documents.

Familiarity with corporate formations, entity filings, agreements, and transactional processes.

Experience preparing closing binders and maintaining transaction checklists.

Strong understanding of legal terminology and professional protocols.

Excellent organizational and time-management abilities.

Strong attention to detail and commitment to accuracy.

Ability to prioritize multiple assignments and respond to changing deadlines.

Professional written and verbal communication skills.

Ability to interact effectively with attorneys, clients, opposing counsel, and third parties.

Strong judgment and discretion when working with confidential information.

Ability to work independently while contributing to a collaborative legal team.

Flexibility to work overtime when business needs require.

Technology Skills

Candidates should be comfortable using technology to manage documents, correspondence, schedules, and other transactional workflows.

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

iManage or comparable document management software

Standard document-production and office technology

Position Details

Location: Nashville, TN

Work Arrangement: Hybrid

Remote Schedule: Up to 4 remote workdays per month under the current policy

Experience: 5+ years of transactional legal support experience

Education: High school diploma or equivalent required; bachelor’s degree a plus

Primary Focus: Corporate and transactional legal support

Overtime: May be required based on business and transaction needs

This transactional legal assistant opportunity is well suited for an experienced legal professional who enjoys coordinating sophisticated transactional work while providing dependable support to multiple attorneys. The position combines substantive document and closing responsibilities with calendar, billing, travel, and administrative coordination, requiring someone who can remain organized and responsive as priorities and transaction deadlines evolve.

Apply Now