Accounts Payable Associate

Category: Finance / Accounting

Location: Arlington, Virginia

Work Arrangement: Remote

Type: Full-time/Flex

Our client, a nonpartisan, not-for-profit organization that conducts behavioral and social science research and delivers technical assistance, is seeking an Accounts Payable Associate.

Hours/Schedule : Full-time

Job Type : Contract, 6-12 months, subject to business needs and organizational priorities.

Location Requirements : Fully remote or hybrid from the organization’s Crystal City office location, with occasional travel required for meetings, training sessions, and conferences. Candidate must reside in DC metro or Boston metro areas.

Rate : $30-$35/hour

Job Description : The organization’s Corporate Finance Office is currently seeking an Accounts Payable Associate. The Accounts Payable Associate role is responsible for managing the full accounts payable process, including accurate invoice verification, processing, and issue resolution. This role also delivers responsive support to vendors and internal partners while ensuring compliance with organizational policies. This position reports to the Accounts Payable Manager.

Responsibilities :

Responsive vendor and client support: Provide timely, professional support to vendors, suppliers, and internal clients, addressing inquiries promptly and escalating sensitive or complex issues when appropriate. Accurate AP invoice processing: Review and process invoices accurately and efficiently, including matching purchase orders and receipts, verifying required information, and ensuring compliance with applicable policies and procedures. Issue resolution and coordination: Identify and resolve invoice and payment discrepancies by coordinating with vendors and internal departments to support accurate and timely payments. Payment preparation and record maintenance: Prepare check, ACH, and wire payments and maintain accurate, complete, and up-to-date AP records and supporting documentation. Month-end and project support: Support month-end close activities, maintain compliance with the organization’s policies and procedures, and assist with AP-related projects and other business needs as assigned. Duties, responsibilities, and activities may change, or new ones may be assigned at any time based on evolving business needs and organizational priorities.

Qualifications :

Bachelor’s degree in Accounting, Finance, Business Administration, Economics, or a related field, with at least two years of relevant professional experience. Working knowledge of Federal Acquisition Regulations (FAR) and experience supporting expense report policies, procedures, and end-to-end reimbursement processes. Advanced experience using accounting and reporting systems such as Deltek Costpoint, Microsoft Dynamics, Power BI, and Cognos. Proficient in using standard Microsoft 365 tools, including OneDrive, SharePoint, advanced Excel, Word, PowerPoint, and Adobe Acrobat Pro, with strong experience working with large data sets and performing complex data-driven tasks. Strong knowledge of accounts payable processes, including invoice validation, PO matching, payment processing, vendor account reconciliation, discrepancy resolution, and adherence to established financial controls and procedures. Applicants must be currently authorized to work in the U.S. on a full-time basis. Employment-based visa sponsorship (including H-1B sponsorship) is not available for this position.

Skills:

Strong attention to detail and systems proficiency, with a strong work ethic, accuracy, accountability, and commitment to shared team goals. Demonstrated customer service and relationship-management skills, providing timely, professional support to vendors and internal clients in a fast-paced, high-volume environment while applying flexibility, sound judgment, analytical thinking, and a collaborative approach to issue resolution. Commitment to accuracy and confidentiality in maintaining financial documentation, handling sensitive vendor information, and following established policies, procedures, and internal controls. Strong organizational and time-management skills, with the ability to manage competing priorities, meet deadlines, and adapt to changing business and team needs while working effectively both independently and collaboratively.

FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills, and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business needs.

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