Administrative Office Manager

Category: Administration / Office Management

Location: Concord, Massachusetts

Work Arrangement: Hybrid

Type: Part-time

Boutique law firm in historic Concord seeks a Legal Administrative Manager. Office works exclusively within the nonprofit sector, offering a wide range legal services to clients from small, local organizations to those operating nationally and abroad. Great opportunity to join a collaborative team, with a great office culture, and flexible schedule options.

Hours/Schedule : Approximately 20-30 hours/week flexible scheduling, but requires a standard schedule, i.e. M-F 9am – 3pm, or M-Th, 9am – 5pm.

Benefits : Company does not offer benefits for part-time or contract positions.

Job Type : Contract

Location Requirements : Hybrid with 2-3 days in Concord Office, opportunity for additional remote work once training is complete

Rate : $35-$40/hr

Job Description : The ideal Office Manager is willing to multi-task while supporting the legal team in a highly professional law office, performing a variety of administrative and clerical tasks.

Responsibilities : Support to the law firm’s attorneys including:

Managing attorney calendars and arranging/coordinating Zoom meetings Copying, filing, scanning, proofreading, and mailing documents Maintaining client electronic and paper files

Support to the office manager in daily office needs and general administrative activities, including:

Responding to firm phone calls, emails, and other communications Handling, organizing, scanning incoming and outgoing mail Processing accounts receivable Ordering office supplies Drafting fee agreements and client correspondence Maintaining office and client files and databases Coordinating staff meetings/gatherings Some assistance with the firm’s website, social media, newsletter, and billing may be needed Qualifications :

Minimum of 3 years prior office experience, legal office strongly preferred Technology savvy with full proficiency in Microsoft Word, Microsoft Outlook 365, Microsoft Teams, One Drive, Excel, Adobe Acrobat Pro, Zoom Bachelor’s degree or equivalent Ability to maintain strict confidentiality in firm and client matters Strong organizational skills and ability to multi-task, prioritize, and meet deadlines Excellent written and verbal communication skills Prior experience in a law firm and/or experience with legal billing/bookkeeping, or Cosmolex, a plus

FlexProfessionals respects and seeks to empower each individual and support the diverse cultures, perspectives, skills, and experiences of its candidate network. FlexProfessionals does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. The candidates whose resumes are shared with our business clients are selected on the basis of qualifications, merit, and business needs.

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