Litigation Legal Administrative Assistant- 3707739

Job Title: Litigation Legal Administrative Assistant

Location: New York, NY 10017

Salary/Payrate: $85,000–$100,000 annually, plus benefits

Work Environment: Hybrid – Four days onsite, one day WFH

Term: If Contract to Hire (3–6 months preferred); direct Fulltime

hire also considered

Bachelor’s degree required: No

Referral Fee: AMS will pay $500 should the person you refer gets

hired

Job Description:

AMS Staffing is seeking an experienced Litigation Legal

Administrative Assistant to join a well-established law firm in

New York City. This opportunity is ideal for a seasoned legal

administrative professional who thrives in a fast-paced

environment and enjoys providing high-level support to attorneys

handling complex litigation matters.

The successful candidate will be resourceful, highly organized,

and capable of exercising independent judgment while delivering

exceptional client service. This position offers a hybrid work

schedule, competitive compensation, and a comprehensive benefits

package.

Key Responsibilities

* Provide confidential legal administrative and secretarial

support to 5–7 attorneys and other timekeepers.

* Prepare, format, edit, proofread, and finalize legal documents,

correspondence, pleadings, and other litigation materials.

* Assist with state and federal court filings, legal research,

and related litigation support activities.

* Prepare and assist with discovery responses and associated

litigation documentation.

* Manage attorney calendars, coordinate meetings, depositions,

travel arrangements, and other scheduling requirements.

* Maintain electronic and physical client files, including

document organization, indexing, retrieval, and updates within

the document management system.

* Prepare attorney time entries, assist with pre-bill edits,

process expense reimbursements, and coordinate billing activities

with Accounting.

* Assist with conflict checks, new client and matter openings,

and related administrative processes.

* Coordinate internal and external communications while

maintaining professionalism, discretion, and confidentiality.

* Assist with document comparisons, cross-referencing, dictation

transcription, and preparation of materials as needed.

* Collaborate with attorneys, paralegals, and administrative

teams to ensure efficient workflow and timely completion of

assignments.

Qualifications

* Minimum of three years of administrative assistant experience

required, with strong, recent litigation law firm experience

highly preferred.

* Solid understanding of litigation procedures, legal

terminology, and law firm administrative practices.

* Advanced legal document preparation and formatting skills,

including TOA/TOC preparation.

* Experience preparing discovery responses.

* Strong New York state e-filing experience and federal e-filing

proficiency with PACER/CM-ECF.

* Proficiency with iManage and Microsoft Office, including Word,

Outlook, and Excel.

* Real Estate Litigation experience preferred.

* New Jersey e-filing, trial binder preparation, Adobe Acrobat,

and document comparison experience are pluses.

* Excellent organizational, time management, and prioritization

skills with the ability to manage multiple deadlines.

* Strong written and verbal communication skills, sound judgment,

and a commitment to confidentiality and professionalism.

Benefits

* Medical, Dental & Vision Insurance

* Paid Time Off

* 401(k) Retirement Plan

* Life Insurance

* Disability Insurance

* Hybrid Work Schedule