Government Contract Administrative Assistant

Build the Future with Us — EquipmentShare is Hiring a Government Contract Administrative Assistant

At EquipmentShare, we’re not just filling a role — we’re assembling the best team on the planet to build something that’s never been built before . We’re on a mission to transform an industry that’s been stuck in the past by empowering contractors and communities through innovative technology, real-time support, and a team that truly cares.

We’re hiring a Government Contract Administrative Assistant at our Corporate Headquarters in Columbia, MO and we’re looking for someone who’s ready to grow with us, bring energy and drive to their work, and help us build the future of construction. This position is fully remote.

Primary Responsibilities

Assist in effectively enforcing contracts made with the government, contractors, employees, suppliers, or clients

Closely review contract documents for accuracy, prepare and distribute contract documents for execution, review incoming and outgoing correspondence, maintain and organize physical and electronic contract files, and prepare reports.

Audit contracts, and documentation, enter contracts into the database, and customer services

Maintain, update, and support all online sites and tools associated with Federal, State, Local, and Education contracts

Update processes and procedures as needed to reflect changes

Coordinate meetings, travel arrangements, conference calls, video conferences, staff training, departmental budget, and expense reports.

Schedule and maintain contract database and management-level schedules/calendars

Assemble information from numerous departments and create presentations for meetings regarding the contracting process.

Handle the Freedom of Information Act and other requests from Federal customers or agencies.

Maintain government contracts files in auditable form, including managing data production to the government during government audits and investigations.

Must be open to occasional travel (20%) across the United States

Performs other duties as assigned

Why EquipmentShare?

Because we do things differently — and we think you’ll feel it from day one. We’re a people-first company powered by cutting-edge technology. That means our proprietary T3 platform doesn’t just run our business — it also makes your job easier, safer, and more connected. Whether you’re behind the wheel, under the hood, leading a branch, or closing deals — tech supports you , and you drive us forward.

We’re a team of problem-solvers, go-getters, and builders. And we’re looking for teammates who take pride in doing meaningful work and want to be part of building something special .

Perks & Benefits

Competitive compensation

Full medical, dental, and vision coverage for full-time employees

Generous PTO + paid holidays

401(k) + company match

Gym membership stipend + wellness programs (earn PTO and prizes!)

Company events, food truck nights

16 hours of paid volunteer time per year — give back to the community you call home

Career advancement, leadership training, and professional development opportunities

About You

You want to be part of a team that’s not just changing an industry for the sake of change — we’re transforming it to make it safer, more secure, and more productive. You bring grit, heart, and humility to your work, and you’re excited about the opportunity to grow within a fast-paced, mission-driven environment.

We’re looking for people who:

See challenges as opportunities

Embrace change and continuous improvement

Bring energy, effort, and optimism every day

Skills & Qualifications

Ability to maintain a high level of confidentiality

Excellent verbal and written communication skills and problem-resolution abilities

Ability to interact professionally with people at all levels of the organization

Ability to thrive in a dynamic, high-pressure environment and handle numerous competing demands

Ability to prioritize tasks and adapt quickly to changes while remaining diligent through each task performed

Strong time management and organization skills to track and monitor contracts for future obligations, expiration dates, and other contractual deadlines

Strong computer and word processing skills, including the ability to learn and adapt to new systems and productivity tools

Broad-based computer software knowledge and database management expertise

Experience with GSA Schedules Program and multi-award IDIQ contract vehicles and related online systems

Excellent organizational skills and attention to detail

Excellent judgment, integrity, and the highest ethical standards

Education and Experience

Bachelor’s degree or equivalent is preferred

Minimum of 2-4 years of experience as an administrative assistant or executive assistant or similar role

Knowledge of and experience with government contracting concepts, including FAR and DFAR requirements

A Workplace For All

At EquipmentShare, we believe the best solutions come from a team that reflects the world around us. Our initiative — A Workplace For All — is rooted in the belief that we must work together to solve some of the toughest problems in construction. That means attracting, developing, and retaining great people from all walks of life.

We value different backgrounds, talents, and perspectives. We want you to feel like you belong here — because you do.

EquipmentShare is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or status as a protected veteran.

Employment is contingent on passing a background check. Additionally, some roles require passing a drug test, depending on the job responsibilities.