Assistant/Associate Director of Alumni Relations

Pelham, Alabama, Assistant / Associate Director of Alumni Relations Position Summary The Assistant / Associate Director of Alumni Relations is responsible for developing and strengthening the school’s relationships with its alumni and engaging graduates in the life and future of Indian Springs School. The Assistant / Associate Director plans and implements a comprehensive alumni relations program that fosters lifelong connections, encourages alumni participation, and supports the school’s mission and advancement goals. Working collaboratively with the advancement staff, school leadership, faculty, volunteers, and alumni leaders, the Assistant / Associate Director creates meaningful opportunities for alumni to remain connected to one another and to the school community. Final job title is dependent on experience. Essential Responsibilities Alumni Engagement and Programming

Develop and implement a comprehensive alumni relations program aligned with the school’s strategic priorities. Build and maintain strong, ongoing relationships with alumni of all ages and generations. Plan and coordinate alumni events, including:

Alumni Weekend and reunion celebrations Young alumni programs Alumni career and networking events Virtual alumni engagement opportunities

Encourage alumni participation in school activities, mentoring, career development, and student programming. Identify opportunities to engage alumni in the classroom, through guest speaking, career exploration, and other educational initiatives.

Alumni Leadership and Volunteers

Partner with the Alumni Council and other alumni volunteers to establish meaningful goals and priorities. Recruit, train, and support class agents, reunion chairs, regional representatives, and other alumni volunteers. Develop effective volunteer communication and recognition programs. Organize and facilitate Alumni Council meetings. Provide guidance and support to alumni leaders as they develop programs and initiatives.

Advancement and Fundraising

Collaborate with the Director of Development and other advancement staff to strengthen alumni giving and participation. Develop strategies to engage alumni in the annual fund, reunion giving, capital campaigns, planned giving, and other fundraising initiatives. Identify and cultivate alumni prospects in partnership with development officers and School leadership. Support the major gift program by facilitating introductions and strengthening alumni relationships. Incorporate fundraising opportunities into alumni events and communications in a thoughtful, relationship-centered manner. Track alumni participation and engagement in support of the School’s advancement goals.

Communications and Outreach

Develop regular communications that keep alumni informed about school news, events, accomplishments, and opportunities for involvement. Collaborate with the communications staff to share compelling alumni stories and school updates via alumni newsletters, digital communications, social media content, and other outreach initiatives. Ensure that alumni communications reflect the school’s mission, voice, and values. Maintain consistent and meaningful contact with alumni across generations.

Database and Records Management

Maintain accurate alumni contact information, employment details, family information, and engagement records in the school’s advancement database. Work closely with the database manager to ensure the integrity and usefulness of alumni records. Track alumni engagement, including event attendance, volunteer service, communications, and giving history, using database queries and effective reporting practices. Use data to identify engagement opportunities and evaluate program effectiveness. Protect confidential alumni and donor information. Provide backup coverage and administrative support when the database manager is absent. Work with class agents and volunteers to locate “lost” alumni. Manage periodic alumni polls and surveys.

Collaboration and School Community

Work closely with the Head of School, External Affairs (advancement, communications, and admission departments), faculty, coaches, and other school departments. Encourage alumni participation in admission outreach, student recruitment, mentoring, and school programming. Represent the school at alumni gatherings and other community events. Support broader institutional advancement initiatives as needed.

To Apply: Please send your cover letter and resume to Director of Development Dawn Phillips at dawn.phillips@indiansprings.org . About Indian Springs School Located in the suburbs of Birmingham, Alabama, Indian Springs brings together a diverse cohort of approximately 340 boarding and day students in grades 8-12. The school’s picturesque campus, on 350 acres, is consistently rated as the best school in Alabama and most beautiful school campus nationally, and it includes LEED-certified classroom facilities built in 2015 and a brand-new Community Commons that opened Fall 2022. From the earliest writings that brought our school into being, we have referred to ourselves as the “school community,” conspicuously linking teachers and students into a passionate and welcoming academic village. Indian Springs is committed to equal employment opportunities, serves a talented and diverse student body, and offers its programs and employment to qualified individuals regardless of race, gender, religion, national origin, ethnicity, or sexual orientation. All applicants must be willing to undergo reference checks, employment and civil background checks, and other screening as necessary. Our highest priority is the safety and well-being of our students. Qualifications

Bachelor’s degree required; advanced degree or relevant professional experience preferred. Minimum of 3-5 years of experience in alumni relations, advancement, fundraising, nonprofit management, education, or a related field. Experience working with volunteers and building long-term relationships. Excellent written, verbal, and interpersonal communication skills. Strong organizational skills and attention to detail. Experience planning and executing events. Familiarity with advancement databases, preferably Raiser’s Edge or a comparable system. Ability to manage multiple priorities and work collaboratively in a small, fast-paced office. Willingness to work evenings and weekends. Commitment to the mission and values of an independent school.