Director of Operations - CRS

Overview

Join a Team That Changes Lives

For more than 170 years, Elwyn has been leading the way in supporting children, teens, and adults with autism, intellectual and developmental disabilities, and behavioral health challenges. As a mission-driven nonprofit, we’re here to create real change – helping people lead meaningful, fulfilling lives.

Now, we’re looking for passionate team members to join us. Here, your work will change lives – including your own. You’ll make an impact every day, find purpose in what you do, and grow in a career that truly matters.

At Elwyn, we take care of you while you care for others. We offer:

Generous Paid Time Off

Comprehensive Medical/Dental/Vision Benefit Packages

Earned Wage Access/On-Demand Pay

Paid On-the-Job Training

Tuition Reimbursement

Career Advancement Opportunities and Growth

Flexible Schedules

Retirement Savings Plan

Join us and be a part of something bigger. Apply today.

Job Description

Elwyn seeks a Director of Operations to oversee the designated department programs and provides support to all assigned CRS managers. The Director of Operations is also responsible for the development and implementation of policies and procedures, and oversight of program operations.

DUTIES AND RESPONSIBILITIES:

Ensure through review and delegation that assigned programs meet the needs of individuals supported, including, but not limited to, up to date annual plans, assessments, outcome implementation, monthly and quarterly reviews of progress, all required documentation, data collection, and completion of medical appointments

Ensure the identification of changes in individuals’ needs and implementation of changes in the individual’s programming

In the absence of Operations Manager, ensure ongoing review and implementation of individual’s annual plan as needed; this includes ensuring justification and request of Needs Group reassessment sent to the assigned Supports Coordinator.

Ensure through review and delegation that programs comply with day to day operations requirements according to established policies, including but not limited to insurance of compliance with HIPAA, support of individuals’ rights, individuals’ funds security, and all other policies and standard operating procedures pertinent to individuals supported, staff, vehicle, and program requirements

Ensure through review and delegation that assigned programs meet all regulatory requirements

Work with, understand, and comply with terms and conditions of collective bargaining agreements (CBA) within a unionized environment with tasks including but not limited to adherence to scheduling procedures, processing transfers and promotions, administering disciplinary actions, adjudicating grievances, where appropriate, etc

Review and facilitate staff compliance with training requirements

Ensure through review and delegation required staffing implementation and efficient scheduling of all assigned areas, along with accurate accounting of staff time and processing of payroll

Provide supervision of assigned staff in the areas including, but not limited to, recruitment, selection, leadership, coaching, training, performance management, promotion, corrective action, and termination

Coordinate with Human Resources (HR) for the hiring and discipline of all personnel, including investigations of disciplinary infractions as needed

Support the Operations Manager to ensure accurate and timely census setting

Ensure program performance at budget levels as identified

Interpret agency philosophy and establish standards of excellence for assigned program staff

Lead the development and implementation of assigned programs’ service priorities, goals and objectives

Develop and implement systems for ensuring programmatic compliance in assigned areas

Participate in Supports for Living (SFL) Quality Improvement Department activities, including implementing Office of Developmental Programs’ (ODP) quality assurance/quality improvement requirements in assigned areas Perform on-call duties off hours as assigned, providing guidance and support to managers and staff per established on-call and operational policies and protocols

Participate in committees and sub-committees as requested

Continuously improve operations through actions including but not limited to encouragement and utilization of feedback from individuals supported, staff, families, peers and other stakeholders, response to audit results, implementation of established best practices, and identification and prevention of potential problems

Share information and lessons learned toward continuous improvement with peers and administration for the benefit of all programs

Create and foster a positive workplace culture of support, encouragement and growth by creating shared vision and clearly communicating that vision, by having open and transparent communication, by recognizing the accomplishments of those he/she leads, and by being aware of the training and development needs and aspirations of those he/she leads.

Manage and respond to requests in multiple areas including but not limited to Records Management, Payroll, Purchasing, Information Technology Services, and HR Departments

Plan, staff, review and organize staff assignments for assigned department projects

Provide operational assistance across various programs as needed

Provide leadership, coaching, guidance, training and staff development to all levels of department staff

Provide support and assistance to the Operations Managers in the areas of on-boarding of new employees, job postings and staff data changes/updates as needed

Review and submit all staff related HR paperwork in absence of Senior Director

Assists the Senior Director with reviewing and conducting interviews for team vacancies

Work with staff, managers and QI Director to ensure employee adherence to program policies and protocols including but not limited to safety measures

Work with Fiscal Department staff to verify payable and receivable accounts as needed

Direct operations to ensure compliance with established Key Performance Indicators (KPIs) and provide input for the development of new measures as needed

Notify directors, and managers as applicable, of any new policies and procedures in a timely manner.

Plan, facilitate, lead and actively participate in program/administrative meetings, staff meetings and meetings with all other departments across the organization as needed

Provide coverage as direct support professional, Program Specialist, Program Supervisor and/or Operations Manager as needed

Perform CPR, first aid, and crisis intervention when needed in accordance with agency trained protocols

Perform other duties as assigned

EDUCATION/EXPERIENCE/SKILLS QUALIFICATIONS:

One of the following combinations of education and experience: Associate’s Degree from an accredited college or university or 60 credit hours AND 4 years of experience working directly with persons with intellectual disabilities

Bachelor’s degree from an accredited college or university AND 2 years of experience working directly with individuals with intellectual disabilities

Master’s Degree from an accredited college or university AND 1 year experience working with individuals with intellectual disabilities

Five (5) years of program operations and management experience

Leadership experience in process improvement or operational improvements preferred

Previous experience working within and managing a unionized workforce preferred

Strong organizational skills

Must possess excellent communication and customer service skills along with strong interpersonal skills

Demonstrated intermediate skill level of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; experience with Microsoft Teams preferred

Demonstrated ability to anticipate future needs or problem areas and implement effective action

Demonstrated creativity in developing solutions to program problems

Demonstrated ability to adapt to changes in workload, especially during crisis situations

Demonstrated ability to perform duties in an independent manner with little or no need for direct supervision

Demonstrated ability to work effectively as part of a team

Must be able to perform CPR, first aid, and crisis intervention techniques using agency-trained protocols

Must have current, valid driver’s license in state of residence, three (3) years driving experience in the United States, and acceptable driving record

Equal Opportunity Employer

Elwyn is an Equal Opportunity Employer. Elwyn does not discriminate on the basis of race, color, religion, creed, ancestry, pregnancy status, medical condition, gender, gender identity or expression, genetic information, sexual orientation or identity, age, national origin, citizenship, handicap status, marital or family status, mental or physical disability, perceived disability, military or veteran status, political activities or affiliations, or any other characteristic protected under applicable federal, state or local law, ordinance, or regulation.

If you need a reasonable accommodation for any part of the employment process, please contact us by email at ADArequest@elwyn.org and let us know the nature of your request and your contact information.

Know Your Rights: Workplace discrimination is illegal

Elwyn seeks a Director of Operations to oversee the designated department programs and provides support to all assigned CRS managers. The Director of Operations is also responsible for the development and implementation of policies and procedures, and oversight of program operations.

DUTIES AND RESPONSIBILITIES:

Ensure through review and delegation that assigned programs meet the needs of individuals supported, including, but not limited to, up to date annual plans, assessments, outcome implementation, monthly and quarterly reviews of progress, all required documentation, data collection, and completion of medical appointments

Ensure the identification of changes in individuals’ needs and implementation of changes in the individual’s programming

In the absence of Operations Manager, ensure ongoing review and implementation of individual’s annual plan as needed; this includes ensuring justification and request of Needs Group reassessment sent to the assigned Supports Coordinator.

Ensure through review and delegation that programs comply with day to day operations requirements according to established policies, including but not limited to insurance of compliance with HIPAA, support of individuals’ rights, individuals’ funds security, and all other policies and standard operating procedures pertinent to individuals supported, staff, vehicle, and program requirements

Ensure through review and delegation that assigned programs meet all regulatory requirements

Work with, understand, and comply with terms and conditions of collective bargaining agreements (CBA) within a unionized environment with tasks including but not limited to adherence to scheduling procedures, processing transfers and promotions, administering disciplinary actions, adjudicating grievances, where appropriate, etc

Review and facilitate staff compliance with training requirements

Ensure through review and delegation required staffing implementation and efficient scheduling of all assigned areas, along with accurate accounting of staff time and processing of payroll

Provide supervision of assigned staff in the areas including, but not limited to, recruitment, selection, leadership, coaching, training, performance management, promotion, corrective action, and termination

Coordinate with Human Resources (HR) for the hiring and discipline of all personnel, including investigations of disciplinary infractions as needed

Support the Operations Manager to ensure accurate and timely census setting

Ensure program performance at budget levels as identified

Interpret agency philosophy and establish standards of excellence for assigned program staff

Lead the development and implementation of assigned programs’ service priorities, goals and objectives

Develop and implement systems for ensuring programmatic compliance in assigned areas

Participate in Supports for Living (SFL) Quality Improvement Department activities, including implementing Office of Developmental Programs’ (ODP) quality assurance/quality improvement requirements in assigned areas Perform on-call duties off hours as assigned, providing guidance and support to managers and staff per established on-call and operational policies and protocols

Participate in committees and sub-committees as requested

Continuously improve operations through actions including but not limited to encouragement and utilization of feedback from individuals supported, staff, families, peers and other stakeholders, response to audit results, implementation of established best practices, and identification and prevention of potential problems

Share information and lessons learned toward continuous improvement with peers and administration for the benefit of all programs

Create and foster a positive workplace culture of support, encouragement and growth by creating shared vision and clearly communicating that vision, by having open and transparent communication, by recognizing the accomplishments of those he/she leads, and by being aware of the training and development needs and aspirations of those he/she leads.

Manage and respond to requests in multiple areas including but not limited to Records Management, Payroll, Purchasing, Information Technology Services, and HR Departments

Plan, staff, review and organize staff assignments for assigned department projects

Provide operational assistance across various programs as needed

Provide leadership, coaching, guidance, training and staff development to all levels of department staff

Provide support and assistance to the Operations Managers in the areas of on-boarding of new employees, job postings and staff data changes/updates as needed

Review and submit all staff related HR paperwork in absence of Senior Director

Assists the Senior Director with reviewing and conducting interviews for team vacancies

Work with staff, managers and QI Director to ensure employee adherence to program policies and protocols including but not limited to safety measures

Work with Fiscal Department staff to verify payable and receivable accounts as needed

Direct operations to ensure compliance with established Key Performance Indicators (KPIs) and provide input for the development of new measures as needed

Notify directors, and managers as applicable, of any new policies and procedures in a timely manner.

Plan, facilitate, lead and actively participate in program/administrative meetings, staff meetings and meetings with all other departments across the organization as needed

Provide coverage as direct support professional, Program Specialist, Program Supervisor and/or Operations Manager as needed

Perform CPR, first aid, and crisis intervention when needed in accordance with agency trained protocols

Perform other duties as assigned

EDUCATION/EXPERIENCE/SKILLS QUALIFICATIONS:

One of the following combinations of education and experience: Associate’s Degree from an accredited college or university or 60 credit hours AND 4 years of experience working directly with persons with intellectual disabilities

Bachelor’s degree from an accredited college or university AND 2 years of experience working directly with individuals with intellectual disabilities

Master’s Degree from an accredited college or university AND 1 year experience working with individuals with intellectual disabilities

Five (5) years of program operations and management experience

Leadership experience in process improvement or operational improvements preferred

Previous experience working within and managing a unionized workforce preferred

Strong organizational skills

Must possess excellent communication and customer service skills along with strong interpersonal skills

Demonstrated intermediate skill level of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; experience with Microsoft Teams preferred

Demonstrated ability to anticipate future needs or problem areas and implement effective action

Demonstrated creativity in developing solutions to program problems

Demonstrated ability to adapt to changes in workload, especially during crisis situations

Demonstrated ability to perform duties in an independent manner with little or no need for direct supervision

Demonstrated ability to work effectively as part of a team

Must be able to perform CPR, first aid, and crisis intervention techniques using agency-trained protocols

Must have current, valid driver’s license in state of residence, three (3) years driving experience in the United States, and acceptable driving record