Proposal Office Manager
X-Bow Systems
Remote · Texas, USA · Posted November 9, 2026
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About the job
Job Description: Proposal Office Manager
Position Title: Proposal Office Manager
Department: Business Development
Location: Remote
Position Type: Full-Time
Position Summary:
The Proposal Office Manager has a critical role within our Business Development (BD) team. This position is responsible for overseeing the Proposal Management Office, which functions as an internal service organization. The Proposal Office Manager will lead a team of Proposal Managers and Technical Writers, scaling the team as necessary to meet the demands of document generation requests from BD. The role involves managing the setup of proposal teams, coordinating with Contracts for submission, and leveraging AI for content management and curation.
Key Responsibilities:
Team Leadership:
Manage a team of Proposal Managers and Technical Writers.
Scale the team by hiring additional Proposal Managers and Technical Writers as needed.
Proposal Management:
Receive document generation requests from BD via OAT for RFIs, ROMs, RFPs, and other proposal types.
Set up proposal teams and assign Business & Proposal (B&P) roles.
Manage charge codes and create an overall proposal schedule.
Schedule kickoff and strategy meetings, as well as team check-ins and reviews.
Coordinate with Contracts for proposal submission.
Content Management:
Responsible for all content management and curation to be used in future responses.
Maintain the CRM SharePoint library and general comprehensive content library.
Qualifications:
Education:
Bachelor's degree in Business, Management, or a related field. Master's degree preferred.
Experience:
Minimum of 5 years in proposal management or a related field.
Experience in leading teams and managing multiple projects simultaneously.
Proven experience in content management and curation.
Skills:
Strong leadership and team management skills.
Excellent organizational and time management skills.
Proficiency in Microsoft Office Suite and SharePoint.
Experience with AI tools for content generation and management is a plus.
Preferred Qualifications:
Certification in Proposal Management or a related field.
Experience in the A/D industry.