Budget Analyst

Department Summary

The Division of Enrollment Management includes Undergraduate Admission, Financial Aid and Scholarships, and key departments that manage outreach, strategic partnerships, and community engagement. Position Summary

The Budget Analyst is a member of the Enrollment Management Associate Vice Chancellor Office and will work as a backup for the Division's Budget Officer. The Budget Analyst is responsible for maintaining, reconciling and monitoring the complex budget for Enrollment Management Division. The Analyst provides support in various functions of the Administration for the Enrollment Management Division including but not limited to creating purchase orders, reviewing/approving vendor contracts, travel arrangements and reimbursements, and serving as backup for personnel actions as needed. The incumbent will establish the process of tracking, monitoring/projecting of the budget and expenses. S/He performs ad hoc and on-going analysis of budgetary and personnel information to monitor the budget ledgers, reconcile monthly reports and general ledgers, prepare periodic and quarterly reconciliation for the division using appropriate campus data and query databases e.g. the Query Database (QDB) and Campus Data Warehouse (CDW). Fiscal responsibilities of budget and fiscal functions include budget development, forecasting, reconciliation, analysis and recommendations to the division, and senior staff, as appropriate, regarding budgetary matters. Incumbent will also serve as resource for training new staff on budgetary matters and Policies related to expenditures and reimbursements, as well as working with the Budget Officer to communicate any new budget initiatives. The incumbent populates the Campus Budget Information Gateway (CBIG) system for the division, and monitors variances. The incumbent will monitor and reconcile the adjusted budget and staffing list for the Enrollment Management division, and will serve as a backup mandatory Post Audit Notification (PAN) reviewer for Enrollment Management. The Budget Analyst will provide primary or backup personnel and payroll support and processing using the UCPATH and the Time Reporting System (TRS), including all facets of personnel and payroll administration e.g. new hires, equity, reclassification and merit transactions, separations, job description and requisition processing, and payroll processing; and expertise and processing support for services, goods, and reimbursement including but not limited to purchasing, telecommunications, travel and facilities. Under the direction of the Budget Officer, the Analyst will make recommendations and develop procedures and processing forms for use by Enrollment Management to ensure consistent application of personnel and purchasing policies and procedures. This position is designated as critical" and continued employment is contingent upon completion of satisfactory background investigation.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications

Demonstrated working knowledge of UCLA financial and budgetary policies, processes and procedures., with a working knowledge of operating accounts, including permanent and temporary budgets. (Preferred)

Ability to work independently in order to analyze complex issues and related problems; develop, recommend and communicate appropriate solutions. (Required)

Ability to generate detailed monthly financial reports for Enrollment Management division, designing and implementing spreadsheet and database tools for financial and administrative purposes. (Required)

Demonstrated ability with University on-line financial systems (OFSR/(QDB) including BruinBuy Plus, TOF, PAC and Concur, TRS and CBIG. (Preferred)

Demonstrated ability to maintain confidentiality. (Required)

Demonstrated skill in budgetary analysis and control which includes reconciling ledgers, monitoring expenditures. (Required)

Demonstrated oral communication skills to explain simple and/or complex policies and procedures to Enrollment Management senior leadership and/or staff. (Required)

Working knowledge of campus payroll systems to reconcile payroll ledgers. (Required)

Demonstrated skill in forecasting budgets based on obtaining information regarding expenditures, salaries, employee benefits, and encumbrances. (Required)

Demonstrated knowledge of University purchasing procedures. (Preferred)

Working knowledge of UCPath, Cognos and other payroll reports. (Preferred)

Experience with providing human resource-related administrative support. (Required)

Education, Licenses, Certifications & Personal Affiliations

Bachelor's Degree in related area and or equivalent experience/training. (Required)

Special Conditions for Employment

Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.

Schedule

8:00 a.m. to 5:00 p.m. Union/Policy Covered

CX-Clerical & Allied Services Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Financial%20Analyst%203%20CX%20(40966032)

The Budget Analyst is a member of the Enrollment Management Associate Vice Chancellor Office and will work as a backup for the Division's Budget Officer. The Budget Analyst is responsible for maintaining, reconciling and monitoring the complex budget for Enrollment Management Division. The Analyst provides support in various functions of the Administration for the Enrollment Management Division including but not limited to creating purchase orders, reviewing/approving vendor contracts, travel arrangements and reimbursements, and serving as backup for personnel actions as needed. The incumbent will establish the process of tracking, monitoring/projecting of the budget and expenses. S/He performs ad hoc and on-going analysis of budgetary and personnel information to monitor the budget ledgers, reconcile monthly reports and general ledgers, prepare periodic and quarterly reconciliation for the division using appropriate campus data and query databases e.g. the Query Database (QDB) and Campus Data Warehouse (CDW). Fiscal responsibilities of budget and fiscal functions include budget development, forecasting, reconciliation, analysis and recommendations to the division, and senior staff, as appropriate, regarding budgetary matters. Incumbent will also serve as resource for training new staff on budgetary matters and Policies related to expenditures and reimbursements, as well as working with the Budget Officer to communicate any new budget initiatives. The incumbent populates the Campus Budget Information Gateway (CBIG) system for the division, and monitors variances. The incumbent will monitor and reconcile the adjusted budget and staffing list for the Enrollment Management division, and will serve as a backup mandatory Post Audit Notification (PAN) reviewer for Enrollment Management. The Budget Analyst will provide primary or backup personnel and payroll support and processing using the UCPATH and the Time Reporting System (TRS), including all facets of personnel and payroll administration e.g. new hires, equity, reclassification and merit transactions, separations, job description and requisition processing, and payroll processing; and expertise and processing support for services, goods, and reimbursement including but not limited to purchasing, telecommunications, travel and facilities. Under the direction of the Budget Officer, the Analyst will make recommendations and develop procedures and processing forms for use by Enrollment Management to ensure consistent application of personnel and purchasing policies and procedures. This position is designated as critical" and continued employment is contingent upon completion of satisfactory background investigation.

Demonstrated working knowledge of UCLA financial and budgetary policies, processes and procedures., with a working knowledge of operating accounts, including permanent and temporary budgets. (Preferred)

Ability to work independently in order to analyze complex issues and related problems; develop, recommend and communicate appropriate solutions. (Required)

Ability to generate detailed monthly financial reports for Enrollment Management division, designing and implementing spreadsheet and database tools for financial and administrative purposes. (Required)

Demonstrated ability with University on-line financial systems (OFSR/(QDB) including BruinBuy Plus, TOF, PAC and Concur, TRS and CBIG. (Preferred)

Demonstrated ability to maintain confidentiality. (Required)

Demonstrated skill in budgetary analysis and control which includes reconciling ledgers, monitoring expenditures. (Required)

Demonstrated oral communication skills to explain simple and/or complex policies and procedures to Enrollment Management senior leadership and/or staff. (Required)

Working knowledge of campus payroll systems to reconcile payroll ledgers. (Required)

Demonstrated skill in forecasting budgets based on obtaining information regarding expenditures, salaries, employee benefits, and encumbrances. (Required)

Demonstrated knowledge of University purchasing procedures. (Preferred)

Working knowledge of UCPath, Cognos and other payroll reports. (Preferred)

Experience with providing human resource-related administrative support. (Required)