Assistant Project Manager – Federal Construction

Washington DC, D.C., About Signature Renovations Signature Renovations specialize in general contracting, mechanical, electrical, architectural, and multidisciplinary construction and renovation projects, primarily for federal government agencies throughout the Mid-Atlantic region. We are seeking a highly organized, detail-oriented, and motivated Assistant Project Manager to support our Project Managers throughout the bidding, award, planning, execution, and closeout phases of federal construction projects. Our projects typically range from $200,000 to $3 million and include both design-build and bid-build contracts. The successful candidate will help coordinate project schedules, subcontractors, procurement, submittals, cost tracking, documentation, and client communications to ensure projects meet contractual requirements, remain on schedule, and are completed efficiently. This is an excellent opportunity for a construction professional looking to expand their project management skills and build a long-term career in federal construction. Position Summary The Assistant Project Manager supports the Director of Operations and Project Managers in coordinating the administrative, technical, financial, and operational requirements of construction projects. This role requires strong organizational skills, effective communication, attention to detail, and the ability to manage multiple priorities across several projects simultaneously. The ideal candidate is proactive, resourceful, and committed to maintaining accurate project records, meeting deadlines, and following through on assigned responsibilities. Key Responsibilities Project Planning and Coordination

Support Project Managers throughout the bidding, contract award, project startup, execution, and closeout phases. Assist with estimating, scheduling, cost control, purchasing, invoicing, and project administration. Help coordinate project activities to ensure compliance with contractual, technical, and agency-specific requirements. Track project milestones, deliverables, outstanding items, and upcoming deadlines. Research project requirements, specifications, materials, equipment, suppliers, and specialty subcontractors. Assist with pricing requests, equipment rentals, purchase orders, contract issuance, and material expediting. Monitor project progress and communicate status updates, potential delays, and coordination issues to project management.

Submittals and Contract Documentation

Prepare and maintain project submittal registers, transmittals, catalog cuts, product data, samples, and other required submittal packages. Coordinate submission of project documents for review and approval by government project managers, contracting officers, architects, engineers, and other authorized representatives. Track submittals, requests for information (RFIs), responses, approvals, and outstanding documentation. Organize and maintain electronic project files, including contracts, drawings, specifications, correspondence, schedules, reports, forms, and other project records. Ensure documents are accurately filed, readily accessible, and properly managed according to project deadlines and applicable confidentiality requirements. Prepare organized binders and document packages containing approved plans, schedules, drawings, specifications, and submittals for field personnel and construction management teams.

Procurement and Subcontractor Coordination

Assist with purchasing, pricing, purchase orders, equipment rentals, and subcontract administration. Coordinate material and equipment deliveries with suppliers, subcontractors, and field personnel. Track subcontractor requirements, including badging, site access, required documentation, and scheduling. Follow up on outstanding approvals, deliveries, and other project dependencies to minimize delays. Maintain communication between project management, field teams, subcontractors, suppliers, and other stakeholders. Assist with monitoring project costs, invoices, and commitments to support budget management.

Project Meetings and Reporting

Participate in internal project meetings and meetings at project sites. Coordinate meeting schedules, agendas, attendance rosters, and meeting minutes. Prepare and distribute project status updates, progress reports, and two-week look-ahead schedules. Communicate completed tasks, outstanding issues, potential obstacles, and required next steps to Project Managers and other team members. Help coordinate project resources and resolve administrative or logistical issues affecting progress.

Quality, Safety, and Project Support

Assist Project Managers and field personnel with quality control, safety documentation, and compliance-related paperwork. Support coordination of project requirements with Superintendents, Construction Quality Control Managers (CQCMs), and Site Safety & Health Officers (SSHOs). Help maintain project documentation required by federal agencies and other contracting authorities. Provide administrative and coordination support between field personnel and management. Assist with identifying project issues and following through on corrective actions and outstanding requirements.

Project Closeout

Collect, organize, and prepare required closeout documentation, including:

Warranties and guarantees. Testing and commissioning reports. Waste disposal documentation and manifests. Operation and maintenance (O&M) manuals. As-built drawings. Final submittals, approvals, and other contractually required records.

Prepare professional closeout binders and electronic document packages for clients, Project Managers, and contracting officials. Track outstanding closeout requirements to support timely project completion and final acceptance.

Additional duties may be assigned as project needs require. Compensation and Benefits We offer competitive compensation, comprehensive employee benefits, and opportunities for professional development.

Competitive Salary: 90,000– 110,000 annually, based on experience and qualifications. Paid Federal Holidays: All 13 currently observed federal holidays off with pay, subject to company policy. Paid Time Off: Two weeks of vacation/personal days. Sick Leave: One week of sick leave accrued weekly. Healthcare: Employer-subsidized health insurance. Retirement Savings: Company-matched 401(k) plan. Professional Development: Paid job-related training, including opportunities for Quality Control Management and construction safety certifications. Education Assistance: Shared-cost reimbursement for eligible job-related coursework for employees pursuing professional certifications and career advancement.

Schedule and Travel This is a full-time position with a typical Monday–Friday schedule. Weekend work may be required based on project deadlines and business needs. Travel to construction sites and project meetings throughout the Washington, DC metropolitan area and surrounding Mid-Atlantic region may be necessary. This is not a remote position. How to Apply If you are an organized, proactive construction professional who enjoys coordinating projects, solving problems, and supporting successful project delivery, we encourage you to apply. Please submit your resume highlighting your relevant education, construction or project management experience, technical skills, and interest in federal construction projects. Join our team and build your career in federal construction project management. Signature Renovations is an Equal Opportunity Employer. We look forward to welcoming a dedicated quality professional to our team. Required Qualifications

Bachelor's degree in Construction Management, Engineering, Project Management, or a related field. Previous experience in project management, construction management, project coordination, planning, scheduling, or construction administration. Strong computer skills, including Microsoft Word, Excel, and Outlook. Excellent written and verbal communication skills. Strong organizational skills and the ability to maintain accurate, detailed project records. Ability to research unfamiliar topics, learn new processes, and complete assignments independently. Ability to manage multiple projects, competing priorities, and time-sensitive deliverables. Ability to pass a background investigation and obtain a U.S. Secret-level security clearance. Valid driver's license and a clean driving record.

Preferred Qualifications

Experience working with a general contractor on federal construction projects is highly desirable. Experience supporting federal government construction projects, including USACE and/or NAVFAC contracts. Familiarity with design-build and bid-build construction delivery methods. Experience with construction management software, such as Procore, and scheduling tools, such as Primavera. Familiarity with construction drawings, specifications, submittals, RFIs, procurement, and project closeout procedures. Knowledge of construction estimating, cost accounting, labor costs, and budget tracking. OSHA 30-Hour Construction Safety training. Current First Aid and CPR certifications. Interest in pursuing additional construction quality control or safety certifications.

Core Competencies The successful candidate will demonstrate:

Initiative and Accountability: Takes ownership of assigned tasks, follows through on commitments, and proactively identifies what needs to be done. Organization and Attention to Detail: Maintains accurate documentation, manages deadlines, and develops efficient systems for tracking project requirements. Communication: Communicates clearly and professionally with Project Managers, subcontractors, suppliers, field personnel, and clients. Time Management: Prioritizes competing demands and responds promptly to time-sensitive project needs. Problem-Solving: Researches issues, evaluates options, and recommends practical solutions. Adaptability: Learns new systems and processes and adjusts to changing project requirements. Teamwork: Works effectively with diverse personalities and supports collaboration across project teams. Professionalism: Demonstrates reliability, sound judgment, discretion, and a strong commitment to delivering quality work.