Administrative Coordinator - Gastroenterology (Multi-Campus)

We are seeking an organized, collaborative Administrative Coordinator to support operational initiatives across our Ballard, Edmonds, First Hill, and Issaquah Gastroenterology clinics . In this role, you will help ensure consistent processes and clear communication across all sites. You will coordinate and track departmental projects, including timelines, meetings, action items, and follow-up. You will also support process improvement efforts by documenting workflows, identifying opportunities to increase efficiency, and helping implement and standardize policies and procedures. You will develop and maintain project trackers and departmental resources, compile and distribute routine reports and metrics for leadership review, and facilitate meetings by preparing agendas, recording key decisions, and tracking action items. Working closely with clinic leaders, providers, and cross-functional teams, you will keep stakeholders aligned and initiatives on track, while also providing administrative support for department-wide programs, training activities, and special projects. This role is ideal for someone who is detail-oriented, communicates well, and thrives in a fast-paced, multi-site healthcare environment.

Providence caregivers are not simply valued – they’re invaluable. Join our team at Swedish Health Services DBA Swedish Medical Group and thrive in our culture of patient-focused, whole-person care built on understanding, commitment, and mutual respect. Your voice matters here, because we know that to inspire and retain the best people, we must empower them.

Required qualifications:

2 years of progressively more responsible work experience in a health care office environment.

Prior experience providing a high level of customer service in a fast paced environment, including handling confidential data with discretion.

Preferred qualifications:

Bachelor’s Degree

Why Join Providence?

Our best-in-class benefits are uniquely designed to support you and your family in staying well, growing professionally and achieving financial security. We take care of you, so you can focus on delivering our mission of improving the health and wellbeing of each patient we serve.

Accepting a new position at another facility that is part of the Providence family of organizations may change your current benefits. Changes in benefits, including paid time-off, happen for various reasons. These reasons can include changes of Legal Employer, FTE, Union, location, time-off plan policies, availability of health and welfare benefit plan offerings, and other various reasons.

At Providence, our strength lies in Our Promise of “Know me, care for me, ease my way.” Working at our family of organizations means that regardless of your role, we’ll walk alongside you in your career, supporting you so you can support others. We provide best-in-class benefits and we foster an inclusive workplace where diversity is valued, and everyone is essential, heard and respected. Together, our 120,000 caregivers (all employees) serve in over 50 hospitals, over 1,000 clinics and a full range of health and social services across Alaska, California, Montana, New Mexico, Oregon, Texas and Washington. As a comprehensive health care organization, we are serving more people, advancing best practices and continuing our more than 100-year tradition of serving the poor and vulnerable.

Posted are the minimum and the maximum wage rates on the wage range for this position. The successful candidate's placement on the wage range for this position will be determined based upon relevant job experience and other applicable factors. These amounts are the base pay range; additional compensation may be available for this role, such as shift differentials, standby/on-call, overtime, premiums, extra shift incentives, or bonus opportunities.

Providence offers a comprehensive benefits package including a retirement 401(k) Savings Plan with employer matching, health care benefits (medical, dental, vision), life insurance, disability insurance, time off benefits (paid parental leave, vacations, holidays, health issues), voluntary benefits, well-being resources and much more. Learn more at providence.jobs/benefits .

Applicants in the Unincorporated County of Los Angeles: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Unincorporated Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act .