Accounts Receivable Specialist

O’Hagan Meyer LLC , a law firm located in the Chicago Loop, is seeking a detail-oriented, highly organized, and self-motivated Accounts Receivable Specialist to join our accounting team.

O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

In this role, you will be responsible for managing assigned accounts, monitoring aging reports, conducting follow-up on outstanding balances, reconciling client accounts, and supporting various special projects related to firm collections. You will also serve as a key point of contact for accounts receivable inquiries, ensuring prompt and accurate resolution.

The ideal candidate will possess strong communication skills and the ability to work collaboratively with attorneys and clients nationwide. Prior experience in accounts receivable or collections is preferred, and experience within a law firm environment is a strong plus.

Responsibilities and Duties

Maintain an AR portfolio with updated and accurate notes

Document collection status on each matter using the firm’s internal system

Perform E-bill Audit

Researching status of bill payments

Monthly communication to clients to collect on open invoices

Business to Business collections

Reconcile payments with AR ledger and correct discrepancies

Identify client refunds needed due to overpayments and work with other teams in the department to have them processed

Respond to partner inquires timely and accurately

Respond to client inquiries timely and accurately

Special projects related to the firm’s AR portfolio as needed

Qualifications and Skills

Excellent communication skills, both written and oral

Knowledge of standard accounts receivable policies, processes, and practices

Skilled in client relations and resolving issues through effective communication

High level of accuracy and attention to detail essential

Ability to work in a team-oriented environment

Well-developed organizational skills

Demonstrated capacity to prioritize and manage concurrent tasks

Proficiency in Word and Excel

O’Hagan Meyer is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Salary: $54,080 - $69,000 annually

· Health Care Plan (Medical, Dental, & Vision)

· 401(k) Retirement Plan

· Life Insurance (Basic, Voluntary, & AD&D)

· Paid Time Off (Vacation, Sick Leave, & Company Holidays)

· Family Leave (Maternity, Paternity)

· Short Term & Long-Term Disability

· Training & Development

· Free Food & Snacks in Office

· Wellness Resources

· Commuter Benefits