Meetings, Manager

Reston, Virginia, Company Description: The Society of Nuclear Medicine and Molecular Imaging® (SNMMI) is a global nonprofit organization dedicated to advancing nuclear medicine, molecular imaging, and theranostics through its education and research programs. Founded in 1954, SNMMI brings together professionals from all parts of the field to drive innovation, establish practice standards, and enhance education in precision medicine, improving patient care through advanced imaging and therapies that transform diagnosis and treatment. Role Description: The Manager, Meetings will manage the Mid-Winter Meeting, leads planning for the Theranostics Meeting, and handles all small Society meetings, and webinar registration logistics. Supports the Associate Director with the Annual Meeting before and on site and lead management of all other Society meetings..

Job Responsibilities: • Manages all aspects of the Mid-Winter Meeting, under the direction of the Associate Director: o Handles registration, housing, food and beverage, room sets, signage, meeting resume, on-site management, and any other logistical details necessary. o Prepares all necessary items for on-site management, including staff manuals, meeting badges, ribbons, etc. o Serves as primary point person during the hotel pre-convention meeting and as on-site contact. o Adheres to budgetary constraints. • Serves as lead planner for the Theranostics Conference, including logistics, and on-site management, under the direction of the Associate Director. • Manages all other small meetings (Board, Strategic Planning, etc.) and ensures quality of and consistent communication with hotels and vendor partners, including passing off all relevant info to onsite staff liaison. • Oversees and works with the respective vendor on all shipping arrangements for the Annual and Mid-Winter Meetings. • Assists the Associate Director with various aspects of the Annual Meeting, including on-site management. • Plans all logistics regarding registration for Society webinars. • Reviews and processes relevant invoices and billing items, prepares allocations and RPA’s for approval. • Monitors and responds to the "MeetingsHelp" email and phone line. • Builds and maintains relationships with vendors, suppliers, and members. • Processes Travel Authorization requests, subsequent communications and maintains travel portal.

Qualifications and Requirements: • Bachelor's Degree preferred but not required. • Knowledge of Microsoft Suite, Project Management Software, Cvent or registration software. • A minimum of 3-5 years of experience supporting a busy Meetings Department. • Strong organization, time management and multi-tasking skills. • Diplomacy and grace under pressure. • Ability to work and adhere to a deadline-oriented environment. • Highly detail oriented. • Capacity to identify, implement, monitor, and execute work plans for all assigned activities, goals • Ability to communicate effectively with professional staff, vendors and members. • Ability to travel approximately 30 days per year.