Senior IT Project Manager

Join a world-class academic healthcare system, UChicago Medicine , as a Senior IT Project Manager in the IT Business Office . This role is hybrid and you will need to be based in the Greater Chicagoland Area.

The Senior IT Project Manager manages medium to very large sized projects with moderate to high levels of complexity and risk; drives projects to deliver on time, on budget, within scope, and with a high degree of quality; and interacts on a daily basis with project team members, suppliers, and all levels of management, up to and including SVPs. This role is a subject management expert in project management processes, tools, and techniques and possess depth and breadth of project management experience. Also, possesses deep and broad understanding of clinical and business operations for multiple departments and/or service lines. This person will consistently demonstrate and model a proactive, heightened sense of urgency to drive projects to successful outcomes and value realization and has excellent executive presence and can effectively lead executive-level meetings to discuss complex issues and challenges and provide creative, value driven solutions.

Essential Job Functions

Effectively and proactively participates and contributes to the IT Discovery phase of projects

Plans, creates and manages all components of the initiation phase; including but not limited to project kickoff, stakeholder identification and analysis, risk assessment, schedule creation, budget creation, and resource identification

Effectively initiates and plans projects

Effectively defines project phases and milestones

Develops detailed project Work Breakdown Structure (WBS)

Staffs the project team with assigned resources

Ensures that vendor and partner sourcing are well planned and executed

Develops project budgets

Understands and updates the project business case

Understands the vendor contracting processes and participates in the negotiation of contracts for goods and services

Manages the project team to complete all tasks in the Work Breakdown Structure

Consistently demonstrates keen fiscal stewardship

Proactively drives for results, value and outcomes

Demonstrates a consistent heightened sense of urgency. Energizes project team through example

Leads effective project governance

Effectively manages all project resources, including partners, suppliers, and vendors

Is a “hands on” project manager, and present on site for project cutovers to production

Consistently builds valued relationships, enabling on-going and effective partnerships to achieve project objectives

Manages project work to design, build and test the solution or system

Leads by example and effectively leverages virtual meeting tools, by actively participating in all meetings, including turning camera on during project team meetings

Identifies the right level and intensity of organizational and people change management required for successful change adoption and engages the IT Office of Change Management as needed to execute all required OCM tasks.

Manages all components and deliverables of project execution including solution design, implementation, test planning and execution, training planning and execution, cutover and go-live

Is onsite and provide hands-on, proactive project management communication for all business administration, clinical, and facility project go lives

Manages all project risks, action items, status reporting, scope and schedule, financial and budget establishment and reporting, meeting facilitation, vendor engagement, change management, and project resources

Understands the overall role of project and portfolio governance.

Diligently manages and controls project scope

Applies the project management “triple constraint” when appropriate

Manages all aspects of supplier contract and work

Lead project governance formation and execution

Clearly communicates project updates, issues, risks, mitigation plans (including “who/what/when”), decisions, milestone completion, and overall project health by leveraging a single slide project dashboard

Proactively communicates in a timely and effective manner with all project stakeholders

Facilitates meetings to successful outcomes

Understands how to gather information and conduct analysis to gain a full understanding of issues and problems, including root cause identification

Performs consistent, diligent, and focused risk management, including identifying all project issues and risks, develops effective mitigation steps, actions and plans and aggressively manages mitigation steps, actions and plans

Effectively escalates issues and risks

Anticipates potential functionality / system problems based on experience and takes proactive action to address them

Captures and distributes project team meeting minutes in a timely manner

Forecasts project budget actual spend

Exercises keen financial stewardship to aggressively drive down project costs

Identifies and champions opportunities to deliver higher project value

Identifies differences or disagreements among business and technology stakeholders; facilitates involvement,

collaboration, and communication to resolve issues quickly

Uses judgment to involve other senior team members when navigating difficult stakeholder issues

Partners with stakeholders up to the Executive Director level to support their decision-making processes; challenges thinking to ensure accountability and good stewardship

Builds and sustains strong working relationships with IT vendors

Provides tactful, honest, balanced feedback to peers and customers

Coaches and mentors others on project skills to build self-sufficiency

Required Qualifications

Bachelor's degree in technical, business, or healthcare

Five plus years external Information Technology Project Manager experience or three years of UCM IT Project Manager experience with a consistent track record of performing at an Exceeds level

Project Management Professional (PMP) certification

Experience successfully project managing projects with budgets exceeding $2 million

Health care IT industry or consulting experience

Strong knowledge of multiple healthcare systems, technologies, and platforms

Multiple project management methodologies and software development cycles (Waterfall/Kanban/Agile)

Deep experience in significant supplier contracting and management

Strong financial acumen

Proficiency in use of project management and knowledge worker tools including Microsoft Outlook, Project, Work, Excel, Vision, and PowerPoint

Preferred Qualifications

Master’s or other advanced degree

Position Details

Job Type/FTE: Full-time

Shift: Day

Location: Darien

Department: IT Business Office

CBA Code: Non-Union

We’ve been at the forefront of medicine since 1899. We provide superior healthcare with compassion, always mindful that each patient is a person, an individual. To accomplish this, we need employees with passion, talent and commitment… with patients and with each other. We’re in this together: working to advance medical innovation, serve the health needs of the community, and move our collective knowledge forward. If you’d like to add enriching human life to your profile, UChicago Medicine is for you. Here at the forefront, we’re doing work that really matters. Join us. Bring your passion.

UChicago Medicine is growing; discover how you can be a part of this pursuit of excellence at: UChicago Medicine Career Opportunities

UChicago Medicine is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, ethnicity, ancestry, sex, sexual orientation, gender identity, marital status, civil union status, parental status, religion, national origin, age, disability, veteran status and other legally protected characteristics.

As a condition of employment, all employees are required to complete a pre-employment physical, background check, drug screening, and comply with the flu vaccination requirements prior to hire. Medical and religious exemptions will be considered for flu vaccination consistent with applicable law.

Compensation & Benefits Overview

UChicago Medicine is committed to transparency in compensation and benefits. The pay range provided reflects the anticipated wage or salary reasonably expected to be offered for the position.

The pay range is based on a full-time equivalent (1.0 FTE) and is reflective of current market data, reviewed on an annual basis. Compensation offered at the time of hire will vary based on candidate qualifications and experience and organizational considerations, such as internal equity. Pay ranges for employees subject to Collective Bargaining Agreements are negotiated by the medical center and their respective union.

Review the full complement of benefit options for eligible roles at Benefits - UChicago Medicine .