Senior Executive Assistant

Sonalysts, Inc. is seeking a Senior Executive Assistant who will be the heartbeat of an office at the Washington Navy Yard that supports multiple defense-orientated projects. Your advanced organization, prioritization, and “big-picture” thinking will enable executive level success in systems that directly contribute to the safety and security of our nation. Your ability to anticipate needs and act proactively will allow you to thrive in this position.

Who We Are

Sonalysts, Inc. is a small, 100% employee-owned business (ESOP) supporting diverse customers across the Navy, Air Force, Space Force, Army, and other defense and commercial sectors. Our employees come from military, technical, analytical, and creative backgrounds—and all contribute to solving the defense industry’s most complex challenges. As an employee‑owner, you will have a voice in shaping both your work and the company’s direction.

What you will be doing

You will act as the Executive team’s right-hand partner, orchestrating schedules, communications, and information flow so leadership can focus on strategic decision-making. You will enable sound technological analysis through professional technical integration of all office and personnel resources. Responsibilities include, but are not limited to, the following:

Strategic Calendar Management

Own the Director’s and Deputy Director’s full schedule; internal and external

Integrate and deconflict with the Technical Director’s schedules

Prioritize conflicting requests, manage and adapt to short notice changes

Executive Travel Coordination

Arrange itineraries, flights, lodging, and ground transportation

Manage travel orders and expense vouchers

Submit Visit Requests for classified events

Compile logistical information for all visited locations

Executive Level Communications

Draft, edit, and disseminate classified and unclassified correspondence

Receive and route incoming correspondence and formal technical products

White paper development and delivery for proposed tasks

Manage Information and Data

Maintain records of received documentation and data

Support maintenance of the Program Technical Library

Control classified documents, records, and packages

Maintain repositories, checklists, procedures, and documentation libraries

Transfer approved data from classified and unclassified networks

Participate in the preparation of briefing materials for senior leadership oversight groups

Coordinate meetings, reviews, and other internal/external events

Set agendas, circulate read-aheads, and track follow-ups

Coordinate decision briefs

Determine and execute meeting logistics and facility preparation

Submit, monitor, and coordinate classified visit access requests

Verify GENSER clearances of visitors

Office Management

Provide senior administrative services to Technical Directors and Program Managers

Manage logistics of facilities to include GENSER and SCI spaces

Coordinate cleaning and maintenance schedules

Manage reportable equipment inventories

Coordinate IT services and equipment

Manage facility and supply purchases

What’s in It for You

Providing important support to various projects and key systems to our nation’s defense

Salary ranges between $85,000 - $125,000, dependent on experience, qualifications and other relevant business criteria.

Hands-on experience with real-world defense projects and innovative technical teams.

Becoming an integral part of an innovative employee-owned company which includes:

Flexible Time Program enabling an optimal work-life balance by permitting partners to arrange their work around personal appointments, parent-teacher conferences, children’s activities and the like, so long as the partner gets the job done on-time.

Paid Time Off

401(k) Plan with company match

Employee Stock Ownership Plan (ESOP)

Sales Bonus Program

Special Performance and Retention Bonus Program

Health and Dental Insurance

Dependent Care Assistance Plan

Health Care Reimbursement Plan

Employee Referral Bonus Program

Professional Development through Tuition Reimbursement Program, Online Training Program and Targeted Skills Program

Relocation Assistance

Required Qualifications:

Bachelor’s degree in Business Administration, Business Management, Communications, Public Relations, Engineering Management, or other related field OR ten years of equivalent experience in Executive level support

At least five years of experience in Executive level support

Experience in using MS Office tools (Outlook, Word, Excel, Powerpoint, Teams, etc)

Experience in managing and coordinating travel

Must be a U.S. citizen, possessing a U.S. Department of Defense (DoD) SECRET clearance and eligible for a TOP SECRET clearance*

Strongly Desired:

Professional Certifications such as Certified Administrative Professional (CAP), Project Management Professional (PMP), or Microsoft Office Specialist (MOS)

Experience in using the Defense Travel System (DTS)

Experience in using Microsoft Sharepoint

Experience in using the Defense Information System for Security (DISS)

Certification as a Data Transfer Agent

Strong communication skills both written and verbal

Strong business writing and editing; ability to craft executive‑level products

*Obtaining a U.S. Government security clearance involves a comprehensive background check. Candidates are eligible for a clearance if they have demonstrated sound financial management (including good credit) over time, are free of criminal records, have limited foreign contacts or ties, and other factors indicative of a position of trust to protect information sensitive to the U.S. Government.

Sonalysts, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to and will not be discriminated against on the basis of, race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, disability, or other basis protected by law.

This job is not available to residents of New York City because of local law restrictions there.

Drug Testing Employer

www.sonalysts.com